Administrative Assistant

at  Wilson Elser

Administrative Assistant
Wilson Elser’s seeks an Administrative Assistant to join our team to support several executives. This is a full-time position located in our White Plains office. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to executives. Given the dynamic nature of the executive landscape, we rely on executive administrative assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
The Firm
Wilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal’s survey of the nation’s largest law firms and award Best Company to work for by US News.
The Position

Qualifications

• 3+ years’ experience as an administrative assistant, or comparable position, supporting upper management
• Exceptional attention to detail, note taking, document management & organization
• Flexible self-starter who demonstrates initiative & follow through
• Superior communication both verbal and written skills
• Strong proof reading, editing and writing skills
• Ability to execute projects on an autonomous, proactive & timely basis
• Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word

Responsibilities

• Assist three senior level executives on various management projects, communications, expenses and scheduling
• Use good judgment when acting on behalf of the executives
• Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc.
• Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed
• Extensive proofreading & editing of documents
• Support onboarding of new employees reporting to the executive or their direct reports
• Book and plan travel by contacting vendors directly or utilizing the firm’s Travel Dept.

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $60,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by applying online or sending your credentials to Careers@wilsonelser.com and putting “Administrative Assistant” in the subject line.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm’s policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

• Assist three senior level executives on various management projects, communications, expenses and scheduling
• Use good judgment when acting on behalf of the executives
• Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc.
• Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed
• Extensive proofreading & editing of documents
• Support onboarding of new employees reporting to the executive or their direct reports
• Book and plan travel by contacting vendors directly or utilizing the firm’s Travel Dept