Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
Further information is available at www.bgis.com

SUMMARY

The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Shared Service areas. The role will manage mostly business-related tasks for the team such as creating reports, supporting meeting cadence, taking minutes, and other coordination / organizational tasks.

KNOWLEDGE & SKILLS

§ Requires three (3) to five (5) years of administrative experience.
§ Excellent computer skills, proficient with MS Office.
§ Strong written and verbal professional communication skills.
§ Highly organized and able to multi-task.
§ Strong time management skills and organizational skills.
§ Proactive and Anticipatory.
§ Ability to work independently with little or no supervision.
§ Excellent interpersonal skills.
§ Problem solving skills.
§ Effective leadership skills – may have personnel to manage.
§ Strong customer focus.
Licenses and/or Professional Accreditation
§ None required.
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.
BGIS est un employeur qui respecte l’égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d’un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d’accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d’une manière qui tiendra compte des besoins d’accessibilité du candidat en fonction de son handicap.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

LI-Hybri

General Administrative Support
§ Org chart maintenance.
§ Personnel notifications.
§ Account onboarding / orientation / training support.
§ MCE/TMR tracking and support for BRAVO Bulletins.
§ BSRM maintenance support incl. backup for Geoportal file uploads.
§ SLC backup support (incl. interim manual tracking until tool ready)
§ Calendar coordination.
§ Carry out the day-to-day execution of general administrative duties supporting executive.
§ Manage maintain the general executive area and provide reception support.
§ Maintain a high degree of discretion and confidentiality.
§ Manage travel coordination and expenses for executive.
§ Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.
Reporting and Communication
§ Support preparation, organization, compilation of content for communications/presentations etc.
§ Coordinate Account activities / events / initiatives.
§ Coordinate information for reports and perform / support preliminary analysis as required.
Events and Meetings
§ Plan and organize meetings, conferences and events that take place externally, such as fundraisers, client meetings and appreciation events.
Other
§ Other related general administrative duties as required and as assigned.