Administrative Coordinator, CanScreen T1D

at  SickKids

ABOUT SICKKIDS

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

POSITION DESCRIPTION

As the CanScreen Type 1 Diabetes (T1D) Administrative Coordinator, you will provide administrative support to the CanScreen Coordination Core, Executive Committee, and Project Leads. You will perform various office management, financial and clerical duties as well as act as a resource and a communication link for the CanScreen T1D team.

• Attend meetings, prepare and distribute agendas and minutes for meetings.
• Manage the payroll timekeeping
• Manage consortium related documentation, , compose, transcribe, and proofread documents, highly confidential correspondence, and presentation material
• Arrange meeting rooms, meals, audiovisual and equipment services for meetings/events
• Schedule and confirm appointments for staff using judgment to reschedule or book appointments according to changing priorities
• Handle incoming inquiries and triage as required
• Coordinate all aspects of conferences with little or no direction and be responsible for the corresponding budget
• Support the Business Manager with procurement, invoicing and managing accounts, processing, and monitoring expenses, including cost center expenditures and travel reimbursements.
• Oversee office supplies, equipment, and inventory management
• Process and monitor cost centre expenses
• Liaise with appropriate personnel to follow-up on financial matters
• Prepare reports and presentation material including slides, word processing and spreadsheets as required
• Support Human Resource functions as it relates to recruitment, performance and attendance management, and terminations