Administrative Coordinator

at  Field Management Ireland

YOUR MISSION

We are seeking a highly organised and dynamic individual to fulfil the role of Administrative Coordinator, who will serve as the central point of contact for our office operations. The ideal candidate will be proficient in multitasking, possess exceptional communication skills, and demonstrate a keen attention to detail. This role involves a blend of receptionist duties, office management, personal assistance, and event coordination.

QUALIFICATIONS:

• Proven experience in administrative support roles, preferably in a fast-paced environment.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities.
• Previous experience in event planning or coordination is a plus.

ABOUT US

FMI is a diverse business specialising in Field Management, Brand Management and Distribution and Contact Centre services across multiple sectors including FMCG, Drinks, Utilities, Telco, and Government. Our teams have been representing leading brands in Ireland for over 28 years.
We value our employees and help them grow through training and development opportunities. Our onboarding process sets you up for success, whether you’re based in Dublin, Belfast, or out in the field. If you’re passionate and enthusiastic about your career, FMI is the place for you

• Receptionist Duties:

• Greet visitors warmly and ensure their comfort.

• Answer, screen, and direct phone calls in a professional manner.
• Manage incoming and outgoing mail and packages.
• Maintain a clean and welcoming reception area.
• Office Management:
• Oversee day-to-day office operations and ensure smooth functioning.
• Coordinate office maintenance and repairs as needed.
• Manage office supplies inventory and place orders when necessary.
• Assist in the onboarding process for new employees.
• Personal Assistance:
• Provide administrative support to senior management, including calendar management, travel arrangements, and expense reports.
• Handle confidential information with discretion and professionalism.
• Assist with personal errands and tasks as assigned.
• Event Coordination:
• Plan and coordinate company events, meetings, and conferences.
• Arrange venue bookings, catering, and logistics.
• Manage guest lists and RSVPs.
• Ad Hoc Duties:
• Providing Ad Hoc Support to the Client Service teams