Administrative Coordinator

at  Lamar University

PHYSICAL REQUIREMENTS:

Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.

WHO WE ARE:

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

MINIMUM QUALIFICATIONS

• High School diploma or GED equivalent
• Minimum 3 years experience

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Work experience at a college, university, or other school setting

ABOUT THIS ROLE:

This position acts as the office manager to perform administrative, secretarial, and clerical tasks and provides support to the Department Chair and Program Directors in a multi-disciplinary department. The Department of Sociology, Social Work, & Criminal Justice (SSWCJ) is a large department with nearly 600 undergraduate majors, 150 graduate students, and nearly 30 full-time and adjunct faculty. This position performs a wide variety of administrative duties and serves as a key communication link between the SSWCJ department and faculty, students, and the general public.

WHAT YOU’LL DO – POSITION RESPONSIBILITIES

• Provides administrative support to the Department Chair, Program Directors, and faculty. Monitors and develops schedules, assists in classroom assignments, works with advising and Degree Works, monitors budget, maintains supplies and equipment, and communicates with faculty and students as needed. Drafts department official communication and maintains website (as needed) and other electronic document.
• Maintains department local area network database; prepares and distributes various correspondence; responding to emails; typing required forms and reports; answering and screening calls; copying and faxing; coordinating and scheduling meetings and events; greeting visitors; managing calendar; and ordering office supplies.
• Maintains all required accreditation materials and annual reporting such as formatting and drafting documents, maintenance of the document repository for all programs.
• Provides related support by training and supervising student workers; arranging dinners and special events; and reimbursements; and providing technical/software support and training.
• Provide administrative support to the faculty; organizing meetings, minute notation, and assist with consortium meetings.
• Other duties include creating reports for labels and lists, updating employee contact information, maintaining student records filing system, and performs other duties as assigned in response to the needs of the department.

Key Competencies:

• Excellent organization, communication, and interpersonal skills
• Advanced computer skills in all packages of MS Office
• Knowledge of university system and processes
• Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Dashboard, AdAstra Scheduling, Chrome River, Smartsheet, etc.