Administrative Coordinator- Project Engineering Finance

at  Unilever

Background & Purpose of the Job:
Unilever Jefferson City provides a holistic and hygienic choice of personal care brands that benefit the mind, body, and health of consumers while minimizing environmental footprints and promoting the individual growth of our people. Our “mission of wellbeing” is quickly becoming the new status symbol for health and beauty.
Manage complete project financials from purchase requisitions capitalization of engineering projects.
Base Pay Rate – $30/hour
Shift: This position is a remote role unless candidate is located in area of Jefferson City, MO.
This is a temporary full-time project-based role with an anticipated completion time frame of 2 years with the likelihood of 12-month extension. The selected individual may be eligible to apply to available internal opportunities within Unilever following completion of the project, although no continued employment is guaranteed.

• Utilize Coupa purchasing platform, including generating Purchasing Requisitions (PR) from provided quotes, facilitating communication by emailing Purchase Orders (POs) to both requestors and suppliers, managing receipts for received goods or services, creating purchase orders for plant maintenance cost centers on an as-needed basis, and running tailored reports from the platform as required.
• Process invoices in the Cora Accounts Payable invoice platform, adept at providing Good Receipt (GR) numbers for associated invoices, resolving discrepancies in quantity or price on invoices, handling Urgent Payments for invoices on an ad hoc basis, manually entering invoices into the platform when necessary, and running specific reports from the platform as needed.
• Proficiency in SAP platform, including executing various transactions and exporting specialized reports.
• Utilize the Marlin platform, including accessing projects via CPX numbers, identifying pertinent data within project summaries to facilitate submission of Internal Order (IO) and Asset Under Construction (AUC) creation requests within the SAP platform via the Xpandion platform.
• Knowledgeable in Xpandion platform, adept at completing new project IO request templates and submitting BMC requests to initiate new projects in SAP utilizing Marlin authorization details.
• Familiarity with Velocity platform, proficient in utilizing the Velocity vendor maintenance tool for submitting requests.
• Expertise in asset management and capitalization, collaborating with finance department and engineers to capitalize completed projects, including physical tagging of new assets, and preparing Excel templates detailing new asset creation and cost allocation to existing assets.
• Proficient in Microsoft Excel, demonstrating accurate and comprehensive spreadsheet creation, utilization of pivot tables, and application of various formulas such as VLookup and others.
• Aiding suppliers with invoicing issues and discrepancies. Fulfilling all other assigned duties as required.