Administrative Coordinator

at  Robert Half

We are in need of an efficient Administrative Coordinator to join our team in San Diego, California. This role will be primarily focused on office coordination, responding to phone calls, and drafting letters. You will be handling a variety of tasks including speaking with labor representatives over the phone and taking intake calls. This role is based in a physical workplace and requires excellent receptionist skills.

• Manage and coordinate office activities and operations
• Answer, screen, and forward incoming phone calls while providing necessary information
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Draft letters and other forms of internal communication
• Assist in the preparation of regularly scheduled reports
• Perform data entry tasks as required
• Communicate with labor representatives over the phone, ensuring all inquiries are handled appropriately
• Take intake calls and ensure all necessary follow-up actions are taken
• Ensure the office is well-organized and running smoothly
• Provide excellent customer service, demonstrating patience and empathy as needed.
• Proven experience in an administrative or coordinator role
• Proficiency in performing receptionist duties
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• High attention to detail and problem-solving skills
• Ability to handle sensitive and confidential information with discretion
• Ability to prioritize tasks and meet deadlines
• High school diploma or equivalent; further education in Office Administration is a plus
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use