Administrative Coordinator

at  University of Alberta

Department Vice-President Finance & Administration - Shared Services
Salary range $47,918.92 to $64,697.48
Hours per week 35
Grade 7
Posted date June 14, 2024
Closing date June 28, 2024
Position Type Full Time - Operating Funded

DESCRIPTION

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Location - Work primarily takes place at Enterprise Square, Downtown, Edmonton. This role is hybrid with a mix of remote and in-person.

WORKING FOR THE DEPARTMENT

Shared Services is a close-knit community, composed of smart, approachable service teams who collaborate, exchange knowledge and identify solutions. Our expertise in developing, delivering and innovating the diverse catalogue of services we are responsible for supports the success of our university services.
We provide advice, guidance and leadership in process, quality and accuracy. Ultimately, we create a human, positive experience when it comes to collaboration and problem-solving to ensure the solutions meet the parameters and work efficiently for the university community.
Staff who join Shared Services can expect to feel empowered and supported to grow their careers with critical thinking, relationship building and ongoing learning opportunities.
The “Our Common Approach to Working Together” document, developed by our team, sets out how we work together and how we ensure a safe, healthy and inclusive environment for all.
If you are a highly motivated, enthusiastic, team player who loves to make a difference and believes in service excellence then we are looking forward to welcoming you to our team in the new role of Administrative Coordinator!

QUALIFICATIONS

• Diploma in Business Administration, Management, Human Resources or equivalent;post-secondary degree is an asset.
• Three to five years of administrative experience preferably in a post-secondary environment, shared services and/or large, complex environment.
• Current or previous experience in administration at the University of Alberta an asset.
• Proficient in Microsoft Office, Google Applications, Adobe Pro; and content management systems, Cascade is an asset.
• Knowledge of PeopleSoft or similar enterprise systems.
• Excellent computer skills including proficiency in use of databases, spreadsheets, and word-processing software.
• Demonstrated proficiency with PeopleSoft, SupplyNET, Microsoft Office, and Google applications preferred.
• Excellent organizational and written communication skills.
• Demonstrated ability to work collaboratively in teams, and independently with minimal supervision.
• Strong commitment to confidentiality and professionalism.
• Demonstrated communication skills with all stakeholders from a variety of cultural backgrounds.
• Demonstrated ability to balance time and workload management with strict policy, procedure, and confidentiality.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight June 28, 2024, Edmonton, Alberta local time