Administrative Coordinator

at  Veolia

Company Description
The Veolia group’s ambition is to be the benchmark company in ecological transformation. With nearly 230,000 employees worldwide, the group designs and implements innovative, useful and concrete solutions for water, waste and energy management. Through its three complementary businesses, Veolia contributes to developing access to resources, preserving available resources and renewing them. By 2021, the Veolia group will have supplied 79 million people with drinking water and 61 million with wastewater, produced nearly 48 million megawatt hours and recovered 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) will achieve consolidated sales of 28.508 billion euros in 2021.
Job Description
Supports plant operation by providing administrative and clerical support.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Experience in a Concur, Ariba environment would be an asset;
• Experience and understanding of office functions;
• Supports plant operation by providing administrative and clerical support;
• Computer proficiency with good working knowledge of Excel (formulas, pivot tables, etc.) and Word;
• Understanding of basic accounting/AP cycle;
• Pay close attention to details and present good planning, organization and time management skill;
• Effective oral and written communications skills, good vocabulary, grammar and the ability to independently compose routine written communications;
• Work effectively with interruptions;
• Handle confidential and sensitive information or issues;
• Good telephone etiquette;
• Work in a team environment and willing to assume additional or new responsibilities readily.

• Enters data from various sources to maintain and update databases and spreadsheets;
• Ensures data integrity by verifying input and calculations;
• Maintains organized computer and/or hard copy files for easy identification and retrieval;
• Maintains inventory of office supplies, first aid supplies and chemicals;
• Prepares purchase orders and order goods independently and for Supervisors, Maintenance Manager and Project Manager;
• Receives goods and processes invoices;
• Resolves payment problems for suppliers;
• Answers the telephone and provides basic information;
• Greets visitors and maintains Visitor Sign in Log;
• Completes forms and assists with Human Resource function;
• Assists with Health & Safety programs and recordkeeping.
• Preparation of various paperwork, including but not limited to invoices
• Corresponds with customers via email and provides basic information
  Qualifications