Administrative Executive

at  ANIMAL CONCERNS RESEARCH AND EDUCATION SOCIETY

[FULL-TIME] ADMINISTRATIVE EXECUTIVE (AKA THE FACILITATOR)

To support organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.
What will you do?
You will be providing administrative support for ACRES in an organised and timely manner, by assisting with tasks related to book keeping, operations and HR functions
You will be working closely with the Co-CEOs, by assisting them by organising and coordinating meetings.
You will play an important role by assisting with smooth running of the office and the team, thereby enabling ACRES to progress our cause for the animals.

• Carrying out administrative operations such as, but not limited to banking in donations, preparation of payment vouchers, pay slips for approval by Finance Manager and management personnel, as per finance SOP.
• Handle phone calls to ACRES office line.
• Process and maintain petty cash claims and leave applications from staff members.
• Process online merchandise orders and mail them.
• Procure office and operational supplies, in accordance with the organisation’s SOP.
• Maintaining the donor database, by promptly keying in all income
• Assist the Co-CEOs by planning and coordinating returns of monthly and quarterly team and individual meetings.
• Coordinate documentation of fundraising permits and licenses for events and island-wide donation boxes.
  What strengths, qualifications and requirements do you need? Please see our introductory section for what is expected of all ACRES staff on top of this page.

In addition, we need someone who can:

• Be a dependable member with a positive attitude, who will be regularly and directly working with all staff members at ACRES
• Work weekdays 9:30am to 5pm; and work from office 4 days a week.
• Possesses a strong background in administrative and human resources functions.
• Proficient in Microsoft Office and English
• Has a keen eye for detail, to maintain accuracy and quality of work delivered
• Be a resourceful person, who is self-driven and manages time effectively
• Only Singaporeans and PRs may apply.
• Class 3A driving license an advantage.

Salary (including allowances) before CPF contributions
$2,500 during first 3 months’ probation.
$2,700 after probation and eligible for quarterly performance bonus of up to $450.