Administrative Officer C: Postgraduate (Job Level 12)

at  Stellenbosch University

Duties/Pligte

• Responsible for handling enquiries about postgraduate studies in Civil Engineering;
• Discussing new postgraduate candidates with potential supervisors within the Department;
• Assembling the applications received for postgraduate study for consideration by the admissions committee;
• Initial and follow-up communication related to admissions, registrations, enrolments and progress to all postgraduate students, supervisors, and the Registrar’s Office;
• Coordinating with the international office regarding applications received from international students;
• Preparing and maintaining student progress onto the University and departmental database systems;
• Handling general enquiries from enrolled postgraduate students in civil engineering;
• Assisting with administration of internal and external examination of postgraduate theses and dissertations, including coordinating documentation and organising oral examinations.

Job Requirements/Pos Vereistes

• A relevant post-matric qualification (NQF 6 or higher) in finance, administration, or project management;
• At least three years’ directly applicable experience in interaction with and administration of students or members of the public;
• Excellent written and verbal communication skills in English;
• Excellent computer literacy with respect to word processing, spreadsheets, web navigation, and email.

Recommendation/Aanbeveling

• Knowledge and experience of student administration within an engineering / science or technical research environment;
• Appropriate experience with Stellenbosch University’s financial systems.

IMPORTANT: To help the panel in assessing your suitability for the position, please include a cover letter, detailing how you believe you meet the requirements for the position, and whether
you satisfy the recommendations.

• Responsible for handling enquiries about postgraduate studies in Civil Engineering;
• Discussing new postgraduate candidates with potential supervisors within the Department;
• Assembling the applications received for postgraduate study for consideration by the admissions committee;
• Initial and follow-up communication related to admissions, registrations, enrolments and progress to all postgraduate students, supervisors, and the Registrar’s Office;
• Coordinating with the international office regarding applications received from international students;
• Preparing and maintaining student progress onto the University and departmental database systems;
• Handling general enquiries from enrolled postgraduate students in civil engineering;
• Assisting with administration of internal and external examination of postgraduate theses and dissertations, including coordinating documentation and organising oral examinations