Administrative Officer

at  CSC LAND GROUP SINGAPORE PTE LTD

JOB DESCRIPTION

• Provide secretarial and administration support
• To ensure a smooth work procedure with strong administrative support.
• Answering calls, maintain calendars, coordinate virtual and physical meetings conference calls, coordinate travel arrangement and prioritize schedules and meetings as necessary.
• Create, organize and ensure e-filing and hard-copy filing system for easy referencing.
• Understand the internal approval processes and assist in the preparation of internal memo approvals for signatures.
• Preparation of invoice payment certificate and to ensure that invoices submitted ar accordance to memo approvals or service agreements (if any).
• Assist to record and update the attendance for the department.
• Manage office supplies stock
• Source vendors for products and services
• Render administrative support outside office events such as during Sales Launch an other show flat scope.
• Dispatch documents to external parties such as banks, legal firms, consultants etc.
• Purchase of Land Tender Documents and submission of documents to the relevant authorities/parties.
• Good liaison with other departments on Group Level.
• Multi-tasking and ability to handle additional tasks when assigned

REQUIREMENTS:

• Three (3) or more years’ experience in administrative support or executive assistance
• Working experience in real estate company is an advantage
• Meticulous, good decision and problem-solving skills
• Good organisational, planning and time-management skills
• High proficiency with MS Office, including Word, Excel, PowerPoint.
• Must be digital savvy.
• Self-started and a team player who works effectively in a team environment
• Excellent communication/interpersonal skills - able to interact at all levels

Please refer the Job description for details