Administrative Officer

at  Cwm Taf Morgannwg University Health Board

The Administrative Officer will be an integral member of the vaccination and immunisation service, while supporting the wider health protection function the post holder will provide a comprehensive and effective administration service within the department, working on their own initiative within standard operating procedures and adhering to accepted policies and procedures of the University Health Board.
Working within the team environment, the Administrative Officer will provide timely and effective clerical support according to the service needs of the team and any other administration to meet service demands. This will include travelling to multiple sites and venues in support of the clinical team when needed.
The main duties of the role will include all administrative tasks to assist the vaccination and immunisation services supporting the vaccination to all patients and staff who require a vaccination within the geographical area of Cwm Taf Morgannwg University Health Board (CTMUHB), along with supporting the admin function of the wider Health Protection work.
As well as administrative tasks, the post holder will be expected to input data into vaccination databases as required, including the Welsh Immunisation Service (WIS), Service Point on a daily basis and other technology such as Welsh Demographic Service (WDS) on a needs basis, along with any other computer packages used within the wider Health Protection.
The post holder will be responsible for actioning vaccination and general Health Protection requests and queries, booking appointments, validating and compilation of existing databases, dealing with general queries from the public, clinical teams and organisations internal and external to CTMUHB e.g. Local Authority, Care Home and Primary Care Representatives.
The post holder will undertake a range of duties including data input, validation, typing, using a variety of IT applications, answering the phone and managing calls, maintenance of records systems, dealing with incoming correspondence via telephone and emails.
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

WE LIVE BY OUR CORE VALUES:

We listen, learn and improve
We treat everyone with respect
We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
The main duties of the role will include all administrative tasks to assist the vaccination and immunisation services supporting the vaccination to all patients and staff who require a vaccination within the geographical area of Cwm Taf Morgannwg University Health Board (CTMUHB), along with supporting the admin function of the wider Health Protection work.
As well as administrative tasks, the post holder will be expected to input data into vaccination databases as required, including the Welsh Immunisation Service (WIS), Service Point on a daily basis and other technology such as Welsh Demographic Service (WDS) on a needs basis, along with any other computer packages used within the wider Health Protection.
The post holder will be responsible for actioning vaccination and general Health Protection requests and queries, booking appointments, validating and compilation of existing databases, dealing with general queries from the public, clinical teams and organisations internal and external to CTMUHB e.g. Local Authority, Care Home and Primary Care Representatives.
The post holder will undertake a range of duties including data input, validation, typing, using a variety of IT applications, answering the phone and managing calls, maintenance of records systems, dealing with incoming correspondence via telephone and emails

Please refer the Job description for details