Administrative Officer

at  Stellenbosch University

Duties/Pligte

• Lease administration;
• Billing and payments: letting, advertising spaces, promotions and activations and keeping accurate records of the amounts owed by tenants and clients;
• Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised;
• Rental property compliance: ensuring that all rental properties have the necessary certification;
• Office management: letting, advertising spaces, promotions and activations;
• Parking: activating tenants on the SUNid system in order to give them access to parking;
• Maintenance administration: referring complaints to relevant persons within a reasonable time and ensuring that complaints are resolved;
• Self-management and development.

Job Requirements/Pos Vereistes

• A national diploma (NQF Level 6) qualifying as a legal secretary or paralegal practitioner;
• At least three years’ experience as a legal assistant dealing with commercial property leasing and contracts;
• At least two years’ experience in office administration;
• Knowledge of legal requirements for leasing;
• A working knowledge of legal compliance;
• Proven experience in a legal environment;
• Proven knowledge and experience in administration;
• Computer skills (MS Office);
• Excellent language and communication skills;
• A valid Code 8 driver’s licence.

Recommendation/Aanbeveling None

• Lease administration;
• Billing and payments: letting, advertising spaces, promotions and activations and keeping accurate records of the amounts owed by tenants and clients;
• Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised;
• Rental property compliance: ensuring that all rental properties have the necessary certification;
• Office management: letting, advertising spaces, promotions and activations;
• Parking: activating tenants on the SUNid system in order to give them access to parking;
• Maintenance administration: referring complaints to relevant persons within a reasonable time and ensuring that complaints are resolved;
• Self-management and development