Administrative Research Assistant

at  Western University

ABOUT WESTERN

With an international reputation for success, Western ranks as one of Canada’s top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada’s most beautiful campuses.

ABOUT US

The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today’s most devastating diseases.
To be leaders in the advancement of biomedical knowledge and its clinical application for the betterment of human health.

Education:

• Community College Diploma in an administrative fiel

Experience:

• 2 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint

Skills, Abilities & Expertise:

• Knowledge of general office procedures including records management systems
• Communicate effectively with team members and stakeholders
• Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
• Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
• Self-motivated multi-tasker with strong organizational skills
• Positive, outgoing attitude with genuine customer service orientation
• Demonstrated ability to work independently, take initiative and follow through on work assignments
• Familiarity with University policies and procedures preferred
• Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
• Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University communit

The Administrative Research Assistant supports the administration of physical and electronic resources for the Faculty or Division or Department. The incumbent may be responsible for administering key requisitions, office assignments, room bookings, office furniture and moving, supply ordering, phone set up and changes, phone directory, internal mailing lists, mail and report distribution and website content maintenance. The Administrative Research Assistant supports the faculty member leading a project on brain health implementation and will play a crucial role in supporting the team by providing adminstrative assistance and conducting research tasks.

Responsibilities:

• Conduct research on a variety of brain health related topics
• Organize and maintain research materials, databases, and files
• Maintaining emails, scheduling appointments and coordinate meetings
• Preparation of presentations
• Updates to Wikipedia, CCV online, CV and Biosketches
• Dictation transcription (manually or with online transcription services)
• Typing of manuscripts and uploading to various journal sites
• Maintaining and uploading of award nominations
• Conference registrations and travel arrangements
• Expense claim processing
• Membership, organization and journal reviews

Qualifications

Education:

• Community College Diploma in an administrative field

Experience:

• 2 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint)

Skills, Abilities & Expertise:

• Knowledge of general office procedures including records management systems
• Communicate effectively with team members and stakeholders
• Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
• Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
• Self-motivated multi-tasker with strong organizational skills
• Positive, outgoing attitude with genuine customer service orientation
• Demonstrated ability to work independently, take initiative and follow through on work assignments
• Familiarity with University policies and procedures preferred
• Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
• Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community