Administrative Secretary-Confidential

at  County of Monterey CA

THOROUGH KNOWLEDGE OF:

• Correct grammar, rules of punctuation and spelling.
• Filing systems, including indexing and cross-reference methods.
• Complex bookkeeping and record keeping methods.
• Office management and organizational methods.

SKILL AND ABILITY TO:

• Organize, delegate and evaluate the work of subordinate employees.
• Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation.
• Establish and maintain constructive and harmonious relationships with department heads, elected officials and the general public.
• Operate a variety of office equipment such as typewriters, Dictaphone, calculator and personal computer.

EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

• Sets priorities, researches, compiles and organizes information for supervisor’s use in completing reports, special projects, etc; follows up on projects initiated by supervisor to assure their completion.
• Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgments in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
• Organizes and maintains files and records.
• Prepares correspondence either independently or from written copy, transcription or brief instructions.
• May assist in preparation of the annual budget; keep, compile and interpret budget expenditure information. May monitor grant programs, maintaining all appropriate files and assuring compliance with all grant requirements.
• May act as departmental personnel liaison performing support duties relative to recruitment, benefits administration and personnel transactions.
• Assists in the preparation of departmental agenda items for presentation to Board of Supervisors.
• Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees.
  To view the complete classification description, please visit the County of Monterey website: Administrative Secretary-Confidential (Download PDF reader)