Administrative Services Specialist I
at Thermo Fisher Scientific
Detroit, MI 48201, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 21 Sep, 2024 | Not Specified | 22 Jun, 2024 | 2 year(s) or above | Communication Skills,Powerpoint,Excel,Maintenance,Management Skills,Project Management Skills,Regulations | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
JOB DESCRIPTION
The Administrative Services Specialist I is responsible for providing comprehensive administrative support to the Site Director and other support functions within the Detroit and Miami sites. This role plays a crucial part in ensuring the smooth operation of the sites.
Duties and Responsibilities:
- Provide administrative support to the Site Director, including managing calendars, scheduling meetings, and coordinating travel arrangements and expense reports.
- Assist HR in various administrative tasks, such as calculation and submission of PTO payments for our union colleagues.
- Calculate and submit monthly IUOE pension hours to the Central Pension Fund.
- Be the primary contact for pensions audits annually.
- Reconcile and submit retiree life insurance for payment.
- Coordinate maintenance activities, including scheduling repairs, ordering supplies, and maintaining maintenance logs.
- Assist in managing the site’s EHS program, including maintaining records, coordinating training sessions, and ensuring compliance with safety regulations.
- Prepare and distribute reports, presentations, and correspondence as required.
- Assist with the preparation and organization of meetings, including catering, preparing agendas, and coordinating logistics.
- Manage office supplies inventory and place orders as needed.
- Assist with the onboarding process for new employees, including preparing orientation materials and coordinating training sessions.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide excellent customer service and respond to inquiries from internal and external stakeholders.
- Collaborate with cross-functional teams to support site-wide initiatives and projects.
- Perform general administrative tasks, such as filing, data entry, and maintaining office equipment.
- Assist the leadership team in preparing slides for Town Hall for Detroit and Miami sites.
- Create and publish monthly site newsletter in Canva for the Detroit and Miami sites.
- Coordinating with HR & BRG for events, planning, etc. for Detroit and Miami.
- Supports the Site Leader in promoting a positive colleague experience and achievement of site Corporate Social Responsibility goals.
Qualifications and Skills:
- Two-year college degree or high school diploma with at least 2 years of administrative assistant experience; additional administrative certifications or qualifications are a plus.
- Proven experience in an administrative support role, preferably in a manufacturing or industrial setting.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent communication skills, both verbal and written.
- Attention to detail and accuracy in administrative tasks.
- Ability to handle multiple tasks simultaneously and adapt to changing priorities.
- Strong problem-solving and decision-making abilities.
- Knowledge of maintenance and EHS practices and regulations is preferred.
- Strong Project Management skills.
- Ability to work independently and as part of a team, with a high level of professionalism and integrity.
Responsibilities:
- Provide administrative support to the Site Director, including managing calendars, scheduling meetings, and coordinating travel arrangements and expense reports.
- Assist HR in various administrative tasks, such as calculation and submission of PTO payments for our union colleagues.
- Calculate and submit monthly IUOE pension hours to the Central Pension Fund.
- Be the primary contact for pensions audits annually.
- Reconcile and submit retiree life insurance for payment.
- Coordinate maintenance activities, including scheduling repairs, ordering supplies, and maintaining maintenance logs.
- Assist in managing the site’s EHS program, including maintaining records, coordinating training sessions, and ensuring compliance with safety regulations.
- Prepare and distribute reports, presentations, and correspondence as required.
- Assist with the preparation and organization of meetings, including catering, preparing agendas, and coordinating logistics.
- Manage office supplies inventory and place orders as needed.
- Assist with the onboarding process for new employees, including preparing orientation materials and coordinating training sessions.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide excellent customer service and respond to inquiries from internal and external stakeholders.
- Collaborate with cross-functional teams to support site-wide initiatives and projects.
- Perform general administrative tasks, such as filing, data entry, and maintaining office equipment.
- Assist the leadership team in preparing slides for Town Hall for Detroit and Miami sites.
- Create and publish monthly site newsletter in Canva for the Detroit and Miami sites.
- Coordinating with HR & BRG for events, planning, etc. for Detroit and Miami.
- Supports the Site Leader in promoting a positive colleague experience and achievement of site Corporate Social Responsibility goals
REQUIREMENT SUMMARY
Min:2.0Max:7.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Two-year college degree or high school diploma with at least 2 years of administrative assistant experience; additional administrative certifications or qualifications are a plus.
Proficient
1
Detroit, MI 48201, USA