ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5)

at  US Army National Guard Units

QUALIFICATIONS

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06 Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement.
SPECIALIZED EXPERIENCE: GS-07 Level - Must possess one year of specialized experience equivalent to at least the next lower grade, GS-06, in the Federal service in the normal line of progression for the occupation, Administrative Support Assistant (OA). Examples of specialized experience would typically include, but are not limited to: performing budgeting, purchasing, supply management, word processing functions, and file management; serving as a Records Management Coordinator for an organization; arranging travel for office personnel to include travel and hotel reservations, travel orders, and coordinating visits; assisting in the development of policy letters; and collecting data for office operating budget. This definition of specialized experience is typical of work performed at the GS-06 grade/level position or equivalent in the federal service.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

EDUCATION

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11985740
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

IF YOU ARE RELYING ON YOUR EDUCATION TO MEET QUALIFICATION REQUIREMENTS:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help

As a ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5), GS-0303-7, you will provide a variety of administrative support, technical assistance, and participation in the management of an office by applying a good working knowledge of maintenance and programs.

• Advise regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and file management.
• Update the office’s supply sources, purchases supplies, equipment, and services through open market purchase by blanket agreement, processes and tracks purchase documents.
• Collect data for the office-operating budget, review submissions for proper format and compliance with budget requirements.
• Set up controls to monitor expenses during the year and recommend budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs.
• Serve as Records Management Coordinator for an organization.
• Ensure subordinate activities maintain office files in accordance with regulatory and published guidance.
• Provide instructions to personnel to ensure that the records program is execute properly.
• Provide for control of classified documents for an organization.
• Track virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office
• Initiate personnel actions as needed to include performance evaluations, standards, and job announcements.
• Maintain a register of pending personnel actions and suspense dates.
• Complete requests for personnel actions; distribute forms and instructions for annual performance ratings, and ensure timely, proper completion of all personnel documents.
• Accomplish travel arrangements for an office to include travel and hotel reservations, travel orders, and coordinate visits.
• Serve as the travel account program manager.
• Prepare and monitor appointment/delegation letters and other additional appointments for all subordinate activities.
• Maintain an official file of all appointments and make recommendations for changes or deletions based on personnel or policy changes.
• Prepare and distribute appointments and other duty assignments.
• Assist in the development of policy letters, which may require researching applicable directive from higher authority.
• Possess a broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office

DUTIES

As a ADMINISTRATIVE SUPPORT ASSISTANT (OA) (TITLE 5), GS-0303-7, you will provide a variety of administrative support, technical assistance, and participation in the management of an office by applying a good working knowledge of maintenance and programs.

• Advise regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and file management.
• Update the office’s supply sources, purchases supplies, equipment, and services through open market purchase by blanket agreement, processes and tracks purchase documents.
• Collect data for the office-operating budget, review submissions for proper format and compliance with budget requirements.
• Set up controls to monitor expenses during the year and recommend budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs.
• Serve as Records Management Coordinator for an organization.
• Ensure subordinate activities maintain office files in accordance with regulatory and published guidance.
• Provide instructions to personnel to ensure that the records program is execute properly.
• Provide for control of classified documents for an organization.
• Track virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office
• Initiate personnel actions as needed to include performance evaluations, standards, and job announcements.
• Maintain a register of pending personnel actions and suspense dates.
• Complete requests for personnel actions; distribute forms and instructions for annual performance ratings, and ensure timely, proper completion of all personnel documents.
• Accomplish travel arrangements for an office to include travel and hotel reservations, travel orders, and coordinate visits.
• Serve as the travel account program manager.
• Prepare and monitor appointment/delegation letters and other additional appointments for all subordinate activities.
• Maintain an official file of all appointments and make recommendations for changes or deletions based on personnel or policy changes.
• Prepare and distribute appointments and other duty assignments.
• Assist in the development of policy letters, which may require researching applicable directive from higher authority.
• Possess a broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office.

This is NOT an all-inclusive list of duties.

IT IS YOUR RESPONSIBILITY TO ENSURE ALL REQUIRED DOCUMENTS HAVE BEEN SUBMITTED PRIOR TO THE CLOSING DATE OF THE ANNOUNCEMENT.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit https://www.fedshirevets.gov/job/veterans.aspx
Additional Resources: https://www.opm.gov/policy-data-oversight/hiring-information/reinstatement/

IT IS YOUR RESPONSIBILITY TO ENSURE ALL REQUIRED DOCUMENTS HAVE BEEN SUBMITTED PRIOR TO THE CLOSING DATE OF THE ANNOUNCEMENT.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit https://www.fedshirevets.gov/job/veterans.aspx
Additional Resources: https://www.opm.gov/policy-data-oversight/hiring-information/reinstatement/