Administrative Support Coordinator I

at  California State University

Job no: 535456
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

POSITION SUMMARY

This Administrative Support Coordinator I in the Department of Chicana/o Studies has direct office coordination responsibilities and provides administrative support for the faculty. This work is supervised by the Department Chair and is carried out within the policies set by the university, the department, and the chair. Responsibilities include facilitating budgetary and fiscal matters, assisting with the faculty RTP process, course scheduling, processing faculty appointments, interpreting academic and administrative regulations and policies, gathering data, assisting committees, hiring and supervising student employees, and organizing events. Front office work requires interaction with students and members of the community in person and on the telephone.
This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
The individual hired into this role will work on campus at SDSU in San Diego.

DEPARTMENT SUMMARY

The Department of Chicana and Chicano Studies (CCS) focuses on the nation’s fast-growing ethnic group (Chicanas/os | Latinas/os) as well as the interplay of culture, politics, economics, and society in the dynamic U.S.-Mexican border region. The department nurtures and oversees the development of knowledge about Chicano/Latino populations and the border region through original scholarship on the part of its faculty and students. It recognizes women and gender-based issues as integral to a Chicana/o studies program.
The department has nine full-time tenured and tenure-track faculty members, five part-time faculty, a work study student, and a student assistant. This position is under the supervision of the Department Chair.
Degrees and Certificates offered by the Department include:
Master of Arts in Chicana and Chicano Studies
Major in Chicana and Chicano Studies
Minor in Chicana and Chicano Studies
K-12 Ethnic Studies Teaching Advanced Certificate
K-12 Ethnic Studies Teaching Certificate
United States-Mexican Border Studies Minor
United States-Mexican Border Studies Certificate program
For more information regarding the Department of Chicana and Chicano Studies, click here.

EDUCATION AND EXPERIENCE

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

KEY QUALIFICATIONS

• Proficiency with Microsoft Word and Excel.
• Bilingual in the Spanish language is preferred.
• Experience in work settings which support diversity, equity, and inclusion.
• Experience working with budgets.
• Lead and/or supervisory experience is preferred.
• Experience creating flyers and brochures.
• Experience coordinating administrative support functions for a group.
• Experience with data entry and updating database records.
• Experience working at special events.

Please refer the Job description for details