Administrative Support Officer - Director Support

at  Randstad

This is an opportunity to work for a NSW Government department, one of the biggest employers in Australia. The Government employs an inclusive and diverse workforce, with fun and supportive office environments and flexible work options.
Pay rates between $58.89 - $64.71 per hour + super
Start Date: ASAP
End Date: 31/12/2024 with potential extension
About your new role

The role is responsible for providing a range of effective coordination and administrative support to the Director, and the Branch Management Team including:

• Provide customer service including responding to enquiries, providing visitor experience information and handling routine customer requests.
• Provide meeting and event support including assisting and coordinating meetings, preparing and distributing agendas, papers, presentation material, transport, accommodation, catering and minute taking.
• Collect and compile information, prepare documentation and correspondence in line with quality and organisational requirements to support information flow and inform decision making in line with time frames.
• Maintain and update office systems, databases, procedures and methods in line with standards, policies and procedures to improve the smooth operation of the unit.
• Complete routine financial transactions and purchasing services, ensuring compliance with standards and procedures.
• Update and maintain records and databases, complying with administrative systems and processes to ensure that all information is accurate, stored correctly and accessible.

Key Challenges of the role:

• Managing competing demands and maintaining attention to detail to ensure administrative support is provided in a timely and efficient manner
• Maintaining up-to-date knowledge of the agency structure, functions, systems and processes, to enable efficient functioning of the unit
• Solving problems with a high level of discretion, diplomacy and judgement, given that issues are often sensitive

What you will need

• Experience in administration including experience in the use of computer based systems such as word processing, spreadsheet and records management systems.
• Knowledge of financial and human resource management procedures, policies and practices, and contract administration.
• Recent experience in NSW government (and applications such as CM9/CM10, SAP) preferred but not essential

This is a great opportunity

Working for the NSW Government not only allows you to make a contribution through the work that you do, it also allows you to be a part of something bigger. It means embracing new challenges every day and learning from some of the nation’s best and brightest.

• Work as part of a diverse workforce
• Make time for what counts
• Be a part of something bigger

Next steps
If you are ready to apply for this opportunity, please select “Apply Now”.
Have a question before applying? Please contact marcin.sajna@randstad.com.au
We recruit for a broad range of job types across multiple departments and locations within the NSW Government, so if this role isn’t for you but you would like to be considered for other government roles, please email centralnswgovernment@randstad.com.au
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

The role is responsible for providing a range of effective coordination and administrative support to the Director, and the Branch Management Team including:

• Provide customer service including responding to enquiries, providing visitor experience information and handling routine customer requests.
• Provide meeting and event support including assisting and coordinating meetings, preparing and distributing agendas, papers, presentation material, transport, accommodation, catering and minute taking.
• Collect and compile information, prepare documentation and correspondence in line with quality and organisational requirements to support information flow and inform decision making in line with time frames.
• Maintain and update office systems, databases, procedures and methods in line with standards, policies and procedures to improve the smooth operation of the unit.
• Complete routine financial transactions and purchasing services, ensuring compliance with standards and procedures.
• Update and maintain records and databases, complying with administrative systems and processes to ensure that all information is accurate, stored correctly and accessible

Key Challenges of the role:

• Managing competing demands and maintaining attention to detail to ensure administrative support is provided in a timely and efficient manner
• Maintaining up-to-date knowledge of the agency structure, functions, systems and processes, to enable efficient functioning of the unit
• Solving problems with a high level of discretion, diplomacy and judgement, given that issues are often sensitiv