Administrator: Apprenticeship Training

at  Harris Federation

ABOUT THIS OPPORTUNITY

We are looking for an Administrator to support the Apprenticeship Manager at the Harris Federation Head Office.
You will handle various responsibilities, including creating and updating presentations, organising Apprenticeship events, maintaining records, data analysis, managing the virtual learning platform, and supporting line managers and staff members with Apprenticeship queries.

WHAT WE ARE LOOKING FOR

We would like to hear from you if you have:

• Excellent organisational and communication skills, with the ability to engage a range of audiences internally and externally
• High levels of competence in standard office ICT applications and basic design of web pages or learning platforms
• Understanding of learning platforms and their maintenance
• Proven strong organisational skills within an administration role
• Confidence and ability to develop and maintain professional relationships at all levels within the Federation, as well as with external customers
• Collaborative approach, effectively working with others to achieve team success
• High standards of ethical conduct at all times, with a clear understanding of the impact on others
• Knowledge of Apprenticeship funding rules and regulations in line with the ESFA (Education Skills Funding Agency) various funding rules, with the ability to advise the Harris Federation workforce on various applications

For a full job description and person specification, please download the Job Pack.

• Supporting Harris Federation as a main provider ensuring all data remains accurate
• Preparing and updating PowerPoint presentations to promote Apprenticeship programmes
• Organising and promoting events and information sessions
• Ensuring the promotional/marketing strategy drives an increase in apprenticeship applications and delivery across the Federation
• Organising and managing information days for prospective learners / students and supporting the recruitment to various Apprenticeship programmes
• Monitoring and updating records on the DAS (Digital Apprenticeship Service) system and other data trackers
• Maintaining apprenticeship records
• Helping to maintain the PICSWEB system to declare our monthly ILRs (Individual Learner Records)
• Supporting implementation, procurement, quality assurance and evaluation of the apprenticeship offer to support business objectives
• Data analysis and preparing regular reports
• Creating and maintaining an up-to-date apprenticeship dashboard of current learners on their progress and completions
• Maintaining and managing the generic apprenticeship email inbox
• Supporting the Apprenticeship Manager in virtual and face to face promotional sessions
• Liaising with training providers, ensuring they share up to date reports, apprenticeship documentation and making sure they are OFSTED approved
• Facilitating meetings and taking, preparing minutes and records
• Supporting line managers and staff members with Apprenticeship queries
• Managing and actively updating the virtual learning platform
• Supporting with the on-boarding of learners on the Harris Federation main provider provision and the completion of relevant enrolment documentation, procedures, and guidanc