Administrator: Department

at  University of the Western Cape

Post Number
8025047
Faculty/Department
University of the Western Cape -> Community & Health Sciences -> Centre for Interdisciplinary Studies of Children, Families and Society (CISCFS)
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)
Closing Date
19/4/2024

MINIMUM REQUIREMENTS

• Three-year post-matric qualification (NQF7) with two years of Higher Education experience OR Matric plus three to five years of Higher Education experience
• Proficient in MS Office (e.g. Word/Excel/PowerPoint)
• Working knowledge and experience of a Financial Administration Tool
• Working knowledge and experience of a Student Enrolment Management System

Added Advantages

• Experience in Post-Graduate student administration and the student life cycle
• Excellent organisational and time management skills
• A high level of assertiveness
• Planning and problem-solving skills
• Attention to detail with high levels of accuracy
• The ability to work under pressure
• Fluency in 2 or more official South African languages
• Working knowledge and experience of the marks administration system

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae and the highest qualification to your online profile. To be considered for this vacancy, you must apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

The Centre for Interdisciplinary Studies of Children, Families and Society in the Faculty of Community & Health Sciences has a growing reputation as a leading educational provider for postgraduate programmes focusing on children, families, society and the intersectionality of these parts. The CISCFS is a vibrant hub of academic and scientific engagement consisting of two South African Research Chairs, three academic staff and almost 100 students requiring very active and responsive administrative support. The successful incumbent will be responsible for the following, amongst others:
Academic Administration (Assist with the applications and admissions process, check documentation, contact applicants, liaise with Faculty Office and internal stakeholders regarding the final selections, assist with postgraduate Promotions process etc.)
Enquiry Management (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with Heads of Departments)
Marketing & Recruitment (Assist with all marketing, recruitment and promotional drives for the department)
Marks Administration (Capture all marks on marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs, associate students)
Committee Administration (Compile agenda items and meeting documentation as required by Faculty and Institutional committees etc.)
Financial Administration (Create order numbers, assets administration, monitoring of departmental budgets, monitoring and management of restricted entities in conjunction with the HoD, assist with budget reports from the financial systems.)
Event Organisation (Organizing events, communicating with internal and external stakeholders)
Meeting Administration (Arrange meetings as required, meeting administration including scheduling, collating relevant documentation, securing venues, arranging catering, etc.)
Human Resources Administration (Draw up contracts in consultation with HOD, liaise with employees regarding relevant documents for contracts, liaise with Faculty office HR person and submit contracts, record keeping of contracts, work study management).