Administrator / Finance Assistant

at  Imerys

Your main role as an Administration / Finance Assistant is to provide a high standard of administrative support to the whole IBL team including diary management for Project Director and direct team including;

• Preparation of written documents/presentations; meeting arrangements/planning agenda;
• Office management – storage and organising of documents, post etc
• Arrange domestic & overseas travel when required, such as travel, transport and accommodation, arrangements for overseas visitors, candidates, external clients, contractors and customers.
• Organise meetings or special events in the UK (i.e seminars and customer visits).
• Provide support to the Communication & Stakeholder Engagement events to ensure public engagement events are well organised, delivered, and effective.
• Provide general office management including the purchasing of equipment, consumables, chemicals, stationery, storage and any other requirements, if required.
• Invoice entry (including uploads of large supplier invoices)
• Responsible for maintaining Supplier Master Data in Quick books & HSBC 15.
• Completion of National Statistics questionnaires 16 and assist with Audits and the Innovate Grant Claim.

Your main role as an Administration / Finance Assistant is to provide a high standard of administrative support to the whole IBL team including diary management for Project Director and direct team including;

• Preparation of written documents/presentations; meeting arrangements/planning agenda;
• Office management – storage and organising of documents, post etc
• Arrange domestic & overseas travel when required, such as travel, transport and accommodation, arrangements for overseas visitors, candidates, external clients, contractors and customers.
• Organise meetings or special events in the UK (i.e seminars and customer visits).
• Provide support to the Communication & Stakeholder Engagement events to ensure public engagement events are well organised, delivered, and effective.
• Provide general office management including the purchasing of equipment, consumables, chemicals, stationery, storage and any other requirements, if required.
• Invoice entry (including uploads of large supplier invoices)
• Responsible for maintaining Supplier Master Data in Quick books & HSBC 15.
• Completion of National Statistics questionnaires 16 and assist with Audits and the Innovate Grant Claim

What we ask you in return: As an Administration / Finance Assistant you will be responsible for providing comprehensive secretarial and administrative support to the IBL team, the ideal candidate will have the following experience/ qualifications.

• Qualifications which demonstrate literacy and numeracy, IT and administrative skills.
• Experience of working in a large, multinational, industrial organisation.
• Professional and confident approach.
• Self-motivated and able to use initiative.
• Able to deal with sensitive & confidential information.
• Ability to strongly manage upwards - Communication & organisation skills.
• Works efficiently and is able to prioritise & meet deadlines.
• Google Suite - SAP or other ERP system