Administrator

at  Harmony Residential Care

REQUIREMENTS

• Proven experience as an Administrator.
• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to prioritise work
• Ability to work in a fast-paced environment, with flexibility and adaptability.
• Attention to detail and problem-solving skills; ability to learn new tasks
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task.
• Organisational Skills: The administrator needs to handle invoices and maintain office supplies efficiently.
• Attention to Detail: Precision is crucial for managing finances and ensuring the office runs smoothly.
• Interpersonal Skills: a casual confident manner to deal with team members, suppliers and service users and other professionals.
• Cultural Sensitivity: As the organiser of national day celebrations and similar activities, they should appreciate and respect cultural diversity.
• The ideal candidate should have excellent oral and written communication skills.
• Have a strong understanding of IT systems.
• Have a good command of Microsoft Excel
• A full clean Irish/ European driving licence. On occasion you will be required to visit Centres.
• Excellent knowledge of social media platforms.
• Garda Vetting Clearance and Police Vetting if applicable

OTHER

• Attend/request training appropriate to your role.
• Positively promote the Organisation in all activities.
• Any other duties which are consistent with your role.
  This job description is not restrictive and will be subject to periodic review in line with Harmony Residential Care’s developments.

JOB PURPOSE

We are looking for a responsible Administrator to perform a variety of administrative and clerical tasks. The successful Administrator should ensure the efficient and smooth day-to-day operation of our office which is based in Portarlington, Co. Laois. Duties of the Administrative Assistant include providing support to the CEO, HR Manager and Senior Management Team, assisting in daily office needs and managing Harmony Residential Care’s general administrative activities.

GENERAL ROLES AND RESPONSIBILITIES

Administrator’s responsibilities include

• Raising invoices
• Reconciling petty cash systems
• Making payments
• Managing suppliers
• Managing the Organisation’s office essentials such as stationary and other office supplies.
• Managing the Organisation’s training requirements.
• File set up for new team members
• Arranging and hosting occasional internal social events.
• Making travel and meeting arrangements.
• Answer and direct phone calls
• Provide administrative support for the CEO, HR Manager and Senior Management Team on an ad-hoc basis.
• Maintenance of office systems, including data management, filing and record-keeping.
• Assist in all Organisational audits as required
• Provide data and information for management reports.
• Updating Company website and all social media platforms
• Creating online advertisements for employment opportunities
• Minute-taking, typing and word processing.
• Meeting and greeting visitors.
• Dealing with incoming email and post.
• Adhere to all Harmony Residential Care’s policies and procedures.
• Exercise discretion at all times.
• Maintain high standards regarding health and safety obligations.