Administrator

at  Marina Bay Sands

Job no: 502910
Work type: Full Time
Location: Marina Bay Sands
Categories: Administration, Concierge / Front Office / Butler

JOB SUMMARY

To assist in the planning and administrating the daily operation of Paiza Butler Department and provide secretarial duties and administrative support. The Administrator is to provide support to team members of Paiza Butler Department, assisting in daily office needs and managing company general administrative activities.

EDUCATION & CERTIFICATION

• Diploma preferred

EXPERIENCE

• 1-2 years’ experience in clerical and operational work

• Provide professional administrative and clerical support to the head of department (HOD) and wider team such as meetings scheduling, travel arrangement, speaking engagements and TM expenses
• To act as a coordination point for communication between Director, Managers and Team Members and supporting departments in Marina Bay Sands
• To prepare statistical reports, handling information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and ensure all other day-to-day operational efficiency within the department including coordination of operational and support with other departments
• Provide support in purchase requests, follow through and ensure receiving and invoicing are performed on time and attend to vendors’ queries or issues from time to time
• Provide support and manage team building, training, special events, relevant permit, license, subscription, membership and dues subscription/application and/or renewal
• Operate with competency property systems and portals such as but not limited to Ariba, Comp Reporting System, Comp Portal, Concur, Cigna, FCm Portal (OBT), MPOS, MyHR Learning/Services, Maximo, Prosoft, PolicyTech, ServiceNow, Time Manager, Virtual Roster. Maintain proper recording of Overtime, and all AL/PH leave requests
• Assist with TM matters such as Onboarding/Transfers/Accessibility on property/systems access/ePAF
• Provide support and consolidation of P&L, budget, forecast, accrual, and operating expensesManage and maintain office supplies, machinery, pantry, fixtures, and furniture
• Ensure adherence to all SOPs and Policies
• Perform any other tasks and projects as assigned