Administrator

at  PrimaryCareCareers

ABOUT THE CANDIDATE

If you are a well organised person, who thrives in a busy working environment where no two days are the same, we’d love to hear from you. We would particularly welcome applications from individuals who are:

• Experienced medical administrators, with excellent IT and typing skills;
• Adaptable and friendly, with strong administration, time management and organisational skills;
• Excellent communicators able to work in a confidential and discreet manner;
• Able to “think on their feet” in a busy working environment;
• Able to multi-task, work hard and maintain a high level of attention to detail, when under pressure;
• Able to work as part of a multi-disciplinary team, as well as comfortable working independently.

Some flexibility is required as you will sometimes need to work additional or alternative hours to cover for colleagues.

ABOUT US

De Parys Group’s priority is to provide the highest standard of clinical care to the 38,000 patients registered with the practice. We aim to work collaboratively with other healthcare providers and support organisations, to enable more patients to be treated in a primary care setting, closer to home. We embrace a continuous improvement ethos and strive to ensure that we are available to patients when they need a consultation. We have a strong training ethos within the practice with a team of medical and non-medical educators as well as opportunities for non-clinical staff to develop and progress.
Our team is currently made up of approximately 160 members of staff and is continually growing, including; GP partners, salaried GPs, practice nurses, minor illness nurses, health care assistants, paramedics, clinical pharmacists, pharmacy technicians, admin teams (with managers and team leaders), patient support team (reception team), GP support team, medical secretaries, prescribing clerks, administrators and clinical coders, dispensary team, patient care coordinators and senior management team.
TDPG is fortunate to have its own dispensaries at our De Parys and Bromham sites. In addition to our routine GMS services, we offer a comprehensive range of services including minor surgery, LARC provision and anticoagulation clinics. We are developing under the National Association of Primary Care (NAPC) framework of ‘Primary Care Home’ and are actively working with the Mental Health Trust to integrate their services within the Practice. We also offer enhanced service provision for homeless patients.
The Quality and Outcomes Framework (QOF) is a voluntary annual reward and incentive programme for all GP surgeries in England, detailing practice achievement results. We have high QOF achievement and excellent KPIs within the group.

ABOUT THE ROLE

The De Parys Group has an opportunity for an administrator to join our busy practice support team, on a full time basis working 37.5 hours per week.

THE MAIN RESPONSIBILITIES OF THE ROLE INCLUDE:

• Undertaking a variety of administrative duties to assist in the smooth running of the practice, including the provision of secretarial and clerical support to clinical staff and other members of the practice team;
• Data entry and read coding of relevant patient information and medical data into the clinical system;
• Scanning patient information into computerised records, including medical documents, hospital records and letters, as necessary;
• Read-coding the information into the partnership’s clinical system;
• Retrieving paper notes as requested;
• Photocopying documents as required;
• Dealing with referrals to primary care;
• Actioning tasks set by clinicians and the practice manager;
• Processing practice post and emails;
• Reviewing and summarising medical records;
• Registering new patients;
• Covering reception, as and when required;
• Handling phone enquiries efficiently.
  Please see the attached job description for full details.