Admissions/Office Manager

at  INTEGRATED INTERNATIONAL SCHOOL PTE LTD

DESCRIPTION & REQUIREMENTS

Boutique international school is looking for an experienced, highly people-centered Admissions Officer, with a proven track record to grow the school’s enrolments and manage day-to-day operations as well as to support the leadership team. We are a multi-cultural, warm, and supportive team that offers educational opportunities to international students of diverse learning preferences and special education needs. We are expanding and looking for a dynamic, patient, professional, and customer-service oriented team player to fill this position and join our family.
The Admissions/Office Manager works closely with the CEO and leadership team to ensure the smooth running of daily operations and heads admissions efforts to grow student recruitment and enrolment. The candidate will also work in tandem with the COO and Marketing department to increase brand awareness and take a pro-active approach to identifying business development and marketing opportunities.

• Act as first point of contact for any inquiries from prospective families
• Manage daily operations
• Head the admissions process
• Maintaining Edutrust Manuals, standard operating procedures and relevant documentation in line with EduTrust requirements
• Provide and manage administrative support needed by the school
• Continually enhance the administrative systems and processes in the school in consultation with the CEO/COO and/or leadership team
• Maintain and keep up to date all student information in school management system and hard copy student admin folders
• Maintain and keep up to date staff information on school management system and NAS
• Basic book-keeping
• Manage invoicing and issuance of receipts
• Maintain office services by organising office operations and procedures
• Monitor and respond to parent/customer inquiries (during school term and when on holiday at least once per week)
• Assist prospective families in admissions process (start to finish)
• Create reports for submission to management (e.g., monthly staff attendance, admissions figures, etc.)
• Attend to front desk matters
• Maintain cleanliness and aesthetics of front desk, waiting area and admin room
• Maintain and keep up to date files, folders (whether digital or hard copy)
• Maintain or enhance the student administrative and learning support services
• Assist in update staff on changes in routine, events, information relating to students/parents/vendors/other day to day operations
• Organise community events (e.g., open house, school fairs, etc) to help promote the school
• Manage and plan execution of first day orientation to ensure that new students and staff have a positive and smooth experience by working with leadership team/heads of department
• Seek out business developnment opportunities
• Assist in marketing
• Liaise with the Quality Assurance Manager to ensure all standard operating policies and Edutrust documentation is accurately prepared and filed
• Maintain and update data for enquiries, applications, tours and events, monitor current school enrolment and potential joiners and leavers and provide monthly and annual data/statsRemuneration will be comensurate with exprience and qualification.
  We seek your understanding that only shortlisted candidates will be contacted for an interview and look forward to speaking with you. The remuneration package is commensurate with qualifications, demonstrated track record and experience