Airside Pass Administrator

at  Luxaviation

ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.
ExecuJet Middle East is currently seeking an Airside Pass Administrator to fill a vacancy within our Head Office located in Dubai.

Responsibilities:

• Processing and renewal airside pass applications (in Arabic) as per the Dubai Airports requirements for FBO clients, visitors and AVS employees, visitors.
• Liaising with nominated company driver for collection of approved temporary and permanent passes from the Airport Pass Office at Terminal 2.
• Liaising with customers requiring airside access to obtain all the required documents, and then applying for the visitors airside passes (for visits of 1-2 days) or temporary passes (for visits of more than 2 days) online (in Arabic) and following up with the Pass Office to expedite the approval of the passes.
• Accompanying visitors to the FBO terminal for printing of approved visitors passes and then escorting them airside.
• Applying for airside equipment passes for laptops, cameras, etc. when required.
• Airport Driving Permit applications and renewals for relevant staff, including arranging the prerequisite airside training.
• Applying for vehicle airside entry and exit permits.
• Cancellation of temporary and permanent airport passes when staff or visitors leave.
• Maintaining a good relationship with the Airport Pass Office staff.
• Other administrative duties as and when required, as a secondary function to support Operations administration team during peak times, leave and other short fall of normal staffing level such as: Type, filing and general administrative tasks.
• Manage, organize and update relevant data using database applications.

• Control and distribution of Jeppesen manuals, navigation database and other documents relevant to operation.Manage all aspects of courier – send, receive and distribution to Operations.

Requirements:

• Must be fluent in Arabic
• Hold a valid UAE driving license
• Minimum of 2 years of Administration experience
• Minimum of 2 years Customer Service experience
• Ability to multitask
• Calm under pressure and an even-tempered personality
• Team player

• Processing and renewal airside pass applications (in Arabic) as per the Dubai Airports requirements for FBO clients, visitors and AVS employees, visitors.
• Liaising with nominated company driver for collection of approved temporary and permanent passes from the Airport Pass Office at Terminal 2.
• Liaising with customers requiring airside access to obtain all the required documents, and then applying for the visitors airside passes (for visits of 1-2 days) or temporary passes (for visits of more than 2 days) online (in Arabic) and following up with the Pass Office to expedite the approval of the passes.
• Accompanying visitors to the FBO terminal for printing of approved visitors passes and then escorting them airside.
• Applying for airside equipment passes for laptops, cameras, etc. when required.
• Airport Driving Permit applications and renewals for relevant staff, including arranging the prerequisite airside training.
• Applying for vehicle airside entry and exit permits.
• Cancellation of temporary and permanent airport passes when staff or visitors leave.
• Maintaining a good relationship with the Airport Pass Office staff.
• Other administrative duties as and when required, as a secondary function to support Operations administration team during peak times, leave and other short fall of normal staffing level such as: Type, filing and general administrative tasks.
• Manage, organize and update relevant data using database applications.
• Control and distribution of Jeppesen manuals, navigation database and other documents relevant to operation.Manage all aspects of courier – send, receive and distribution to Operations