Analyst - Contract Management (ATL)

at  GLOVIS America Inc

ABOUT HYUNDAI GLOVIS AMERICA INC.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer’s products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.

SUMMARY

The Analyst, East KD Contract Management position will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports.

SKILLS

• Excellent written and verbal communication skills
• Proficient PC skills - Word, Excel, Powerpoint, Outlook, database management systems
• Strong leadership and interpersonal skills
• Strong attention to detail and ability to efficiently prioritize competing tasks
• Bilingual English/Korean Preferred

EDUCATION & EXPERIENCE

• Bachelors Degree Required
• One (1) Year of Experience in Contract, Accounting, Logistics, SCM, or Business Administration Preferred

PHYSICAL REQUIREMENTS

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

RESPONSIBILITIES

• Prepare and Review All AR/AP Invoices
• Ensure all charges are billed correctly including A/R, A/P, Detention, Demurrage, Chassis, Additional charges, etc.
• AR/AP data entry into the operation system
• Dispute and follow up detention/demurrage/Chassis invoices with liners, customers, vendors
• Manage and report any accessories charges due to operation issues
• Make sure to keep all records related to AR/AP
• In charge of auditing and processing travel and expense reimbursement submissions
• Participate in Month-End Closing
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
• Prepare month-end report including Journal Entry preparation
• Analyze P&L, Reconciliation
• Review Payment Aging for Customers and Vendors
• Ensure all A/R receives and A/P pays in a timely manner
• Check vendor statements and make sure to have the same balances
• Follow-up payments with AR/AP HQ accounting department located in Irvine, CA.
• Set Up New Customers and Vendor Accounts
• Prepare required documents for new vendors & customers accounts and set them up on the system
• Follow up accounts set-up and SAP codes with AR/AP accounting department
• Make sure to have all current accounts info for customers and vendors
• Support for all Administrative Tasks from Management as Needed
• Provide reports and information to other teams as needed
• Support special projects
• Assisting manager and team members on any projects as needed

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in our Georgia, ATL office
• Communication with employees and field partners will be primarily conducted via phone and emai