AP Analyst

at  JM Huber Corporation

Portfolio Business: Corporate
J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

POSITION SUMMARY

Under general supervision of the AP Manager, the AP Analyst will complete Full-Cycle Accounts Payable processing including examining, verifying, and reconciling of transactions. Complete projects and implementations as assigned, to drive Accounts Payable (AP) process improvements, support full-cycle Accounts Payable processing including examining, verifying, and reconciling of transactions. Teamwork and customer service are part of the department expectations, this includes responding in a timely manner to vendors, internal customers, and departmental inquiries while meeting Service Level Agreement (SLA) metrics.
Flexible Work Arrangement: This position is eligible for a hybrid work arrangement with three days spent working from the Atlanta office and two days working from home each week.

• Assist with AP projects to find efficiency in the Procure-to-Pay (P2P) process. Meeting deadlines to keep the project on schedule.
• Work with implementation teams to implement systems and processes. Aid integration teams with new acquisitions.
• Work with AP Manager and Sr. Global Business Services (GBS) Manager to implement and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Create and maintain Standard Operating Procedure (SOP) documents, and review/update annually.
• Ensures the accurate and timely processing of vendor invoice entries in associated ERP, with multi-line 3-way matching.
• Respond to vendors, business or department inquiries on invoice and payment related transaction processing issues.
• Serve as the liaison to vendors and perform monthly and annual reconciliation of vendor accounts to vendor statements, purchases, and payments.
• Document repetitive PO errors and work with Procurement to identify root causes which result in said errors, offer solutions to resolve the disputes and then implement the corrective actions, with guidance from management.
• Collaborate with team and vendors to resolve purchase order and vendor invoice exceptions and discrepancies.
• Review and evaluate the invoice aging report on a weekly basis and ensure the timeliness of the report distribution to departments.
• Perform quality control related to invoice processing by reviewing invoice batches and ensuring corrections are made in advance of payment.
• Ensure the accurate and timely daily processing of all vendor invoices in Basware by validating the accuracy of the header data for each invoice, processing through the correct workflow and assisting Basware users as needed.
• Support the AP email and process the US Postal Service mail daily, respond to inquiries on invoice and payment related transaction processing issues during review of the AP email and US Postal Service mail daily.
• Communicate with vendor’s accounts receivable staff, accounting managers, controllers, CFOs, and all levels of accounting staff to resolve issues or improve processes.
• Support or provide backup to Vendor Master Specialist and AP Payment Specialist if needed