AP Manager

at  FirstService Residential

OB OVERVIEW:

As an Accounts Payable (AP) Manager, you’ll be responsible to oversee the AP team, perform duties related to invoice capture, routing for proper approvals, vendor management, assisting property management in general ledger account coding, invoice issue resolution, and payment issuance to association vendors.

JOB REQUIREMENTS:

• Must have strong computers and systems knowledge and proficiency.
• Supervisory experience
• Bachelor’s degree preferred
• Accounts Payable or accounting experience
• Excellent customer service skills
• Strong verbal and written communication skills
• Detail oriented and strong organizational and multi-tasking skills
• Ability to work with sensitive or confidential information
• Ability to meet deadlines and work well under pressure
• Ability to work in a team environment as well as independently and be self-driven
• Critical thinking, problem solving, judgment and decision-making abilities

• Process payments to vendors timely for all associations assigned, ensuring duplicates and other errors are corrected prior to check issuance.
• Review error queues in Avid and Strongroom to ensure all invoice information is captured correctly and processes are followed to ensure timely payment of invoices to association vendors.
• Troubleshoot issues in regards to invoices and payments.
• Obtain proper documentation for vendor setup.
• Provide training, guidance and support to system users in their information requirements, process management, and application knowledge. Assist users on new processes and functions.
• Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
• Conduct business with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.