AP Staff Accountant

at  Robert Half

We are on the lookout for a meticulous and dedicated Staff Accountant to be a part of our team. Situated in New York, this role is primarily focused on full-cycle accounts payable operations. The Staff Accountant will be tasked with ensuring adherence to financial policies, processing outgoing payments, executing day-to-day financial transactions, and conducting thorough reconciliation of the accounts payable ledger.

• Collaborate with the Finance Manager to devise and implement streamlined procedures that support optimal procure-to-pay operations.
• Execute day-to-day financial transactions, including meticulous review of all accounts payable invoices and expense reports for accuracy in coding, tax accruals, approvals, and proper documentation.
• Proactively identify and address issues such as duplicate or inactive vendors, misclassified vendor classes and income codes, and opportunities for electronic payments.
• Conduct thorough reconciliation of the accounts payable ledger to guarantee accurate recording and posting of all bills and payments.
• Investigate and resolve any discrepancies by reconciling supplier accounts and monthly supplier statements.
• Generate comprehensive reports detailing the status of accounts payables and prepare bank account reconciliations.
• Provide valuable support to audit and tax/finance teams, identifying indirect tax requirements and efficiently processing sales and use tax forms as needed.
• Validate and process all supplier change requests, including address modifications, supplier name changes, and 1099 status updates.
• Utilize skills such as Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, General Ledger, Journal Entries, Month End Close, NetSuite, Oracle, QuickBooks, SAP, Payable Invoices, Weekly Account Payable to execute tasks efficiently.
• Proficiency in accounting software including Sage Intacct
• Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes
• Experience with bank reconciliations and general ledger maintenance
• Ability to prepare and record journal entries accurately
• Experience with month-end close processes
• Familiarity with handling payable invoices and managing weekly account payable tasks
• Bachelor’s degree in Accounting, Finance, or a related field
• Strong analytical, problem-solving, and decision-making skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• High attention to detail and a commitment to producing accurate and high-quality work
• Ability to manage multiple tasks and priorities to meet deadlines
• Strong understanding of accounting principles and financial reporting
• Proficient in Microsoft Office Suite, particularly Excel.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company’s 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources .
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