Appraisal, Revalidation and Job Planning Co-ordinator, Band 5

at  Gloucestershire Hospitals NHS Foundation Trust

Main Duties and Responsibilities These include but are not limited to: Appraisal & Revalidation - Support the Trust to ensure that its doctors meet the requirements for Medical Revalidation. - Ensure systems are in place to manage the appraisal process. - Manage and maintain an accurate and up to date database of all trust non training medical staff to record their annual appraisals. - Update Trust policy and guidance documents on medical appraisal and revalidation in line with national policy.

• Work closely with the HR department to ensure that appropriate procedures are followed in relation to pre-employment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information - Ensure clinical governance processes are linked to appraisal where necessary and provide reports as required. -Co-ordinate the patient and colleague feedback and produce reports for review and reflection at annual appraisal. - Facilitate a quality assurance process for appraisal to ensure consistency of appraisal standards, working closely with the Appraisal Lead. - Organise appropriate training and updates for medical appraisers twice yearly Appraiser Support Groups.
• Organise, attend and take minutes at the quarterly ROG meetings and twice yearly Appraisal Steering Group and coordinate actions resulting from these meetings. -Collate and submit the quarterly returns to NHS England, and assist with completion of the annual Appraisal and Revalidation Board report. - Co-ordinate the appraiser feedback and annual meetings with all trained appraisers with the ability to resolve complex issues should they occur. - Act as a point of contact between the Medical Director, Associate Medical Director, Deputy Responsible Officers, Appraisal Lead and HR for matters relating to appraisal and revalidation.
• Advise medical staff on the content of portfolios in accordance with national and Trust guidance, excising own judgement when dealing with enquiries. - Provide and receive complex and sensitive information. -Coordinate external reviews of the appraisal process as and when required. - Follow policies established for their own role and roles within their team with the ability to create their own procedures and the ability to comment / implement and propose changes to practices.
• The ability to be able to demonstrate own activities / training to new or less experienced employees. - To provide expertise in managing all the administrative functions needed to perform the role and to write the relating SOPs. Job Planning To have primary responsibility for undertaking the following tasks and to use own judgement to delegate to the team where appropriate and within their banding remit: - To ensure, via regular payroll/job plan reconciliations, that senior medical staff job plans are commensurate with pay. - To support Speciality Directors, Clinical Leads and other doctors with the job planning process - To support review and development of the Trust policy around job planning - To support the Deputy Medical Director and Associate Medical Directors to optimise delivery of clinical and non-clinical work - To organise and attend quarterly Job Planning Consistency Panel meetings - To assist Chiefs of Service and Specialty Directors in the timely sign-offs of over 490 job plans, providing support to them and/or General Managers when required - To keep abreast of additional pay for senior medical staff in relation to Educational Supervision, Academy roles, and Research & Development - To support the quantification of delivered activity against the job plans indicated expected activity - To provide regular job planning/clinical activity reports to the People and Organisational Development committee, under the guidance of the Deputy Medical Director - Any other duties as required, to reflect the evolving requirements of the role Other Duties To respond to any changing priorities or strategies of the team and to work with the line manager to agree additional areas of support if required.

• Work closely with the HR department to ensure that appropriate procedures are followed in relation to pre-employment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information - Ensure clinical governance processes are linked to appraisal where necessary and provide reports as required. -Co-ordinate the patient and colleague feedback and produce reports for review and reflection at annual appraisal. - Facilitate a quality assurance process for appraisal to ensure consistency of appraisal standards, working closely with the Appraisal Lead. - Organise appropriate training and updates for medical appraisers twice yearly Appraiser Support Groups.
• Organise, attend and take minutes at the quarterly ROG meetings and twice yearly Appraisal Steering Group and coordinate actions resulting from these meetings. -Collate and submit the quarterly returns to NHS England, and assist with completion of the annual Appraisal and Revalidation Board report. - Co-ordinate the appraiser feedback and annual meetings with all trained appraisers with the ability to resolve complex issues should they occur. - Act as a point of contact between the Medical Director, Associate Medical Director, Deputy Responsible Officers, Appraisal Lead and HR for matters relating to appraisal and revalidation.
• Advise medical staff on the content of portfolios in accordance with national and Trust guidance, excising own judgement when dealing with enquiries. - Provide and receive complex and sensitive information. -Coordinate external reviews of the appraisal process as and when required. - Follow policies established for their own role and roles within their team with the ability to create their own procedures and the ability to comment / implement and propose changes to practices.
• The ability to be able to demonstrate own activities / training to new or less experienced employees. - To provide expertise in managing all the administrative functions needed to perform the role and to write the relating SOPs. Job Planning To have primary responsibility for undertaking the following tasks and to use own judgement to delegate to the team where appropriate and within their banding remit: - To ensure, via regular payroll/job plan reconciliations, that senior medical staff job plans are commensurate with pay. - To support Speciality Directors, Clinical Leads and other doctors with the job planning process - To support review and development of the Trust policy around job planning - To support the Deputy Medical Director and Associate Medical Directors to optimise delivery of clinical and non-clinical work - To organise and attend quarterly Job Planning Consistency Panel meetings - To assist Chiefs of Service and Specialty Directors in the timely sign-offs of over 490 job plans, providing support to them and/or General Managers when required - To keep abreast of additional pay for senior medical staff in relation to Educational Supervision, Academy roles, and Research & Development - To support the quantification of delivered activity against the job plans indicated expected activity - To provide regular job planning/clinical activity reports to the People and Organisational Development committee, under the guidance of the Deputy Medical Director - Any other duties as required, to reflect the evolving requirements of the role Other Duties To respond to any changing priorities or strategies of the team and to work with the line manager to agree additional areas of support if required