APS2 - Administration Assistant, Norfolk Island

at  Australian Department of Infrastructure and Regional Development

ELIGIBILITY REQUIREMENTS

Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

• Citizenship: To be eligible for employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts applicants must be an Australian citizen.
• Health Assessment: The preferred applicant may be required to undergo a medical examination conducted by the department’s preferred medical provider.
• Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at Baseline Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.

HOW TO APPLY

Applications for this opportunity close at 11:59pm AEST, Monday 20 May 2024.
In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than 750 words outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a CV, no more than 2 pages. The capabilities and behaviours required to be successful for this role are identified in the ‘Who are we looking for’ section.
Your application should be received through the department’s online recruitment system. Applications via Indeed will not be accepted.
If you experience any issues with the system please contact the recruitment team on 02 6274 6161 or via email at recruitment@infrastructure.gov.au to discuss an alternative way to submit your application.
Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you find accessibility limitations in our systems, please contact recruitment@infrastructure.gov.au and an alternative application format will be provided to you.

You will be responsible for the completion of allocated tasks within specific timeframes with accurate and high quality outcomes. Your tasks may include, but not limited to:

• Assisting with the records management project for the office including maintaining office file records, identifying and scanning records to file/hard drive;
• Frontline office reception attending to telephone and counter enquiries;
• Liaising with contractors on scheduled repairs and maintenance in the absence of relevant senior officers assisting on matters such as property direction, work scheduling times and billing information;
• Assisting in Government House and Quality Row house management issues such as faults and repairs, inventory replenishment and replacement, service supplies, and pest control;
• Assisting in the monitoring and organising of vehicle registration papers at Customer service centres; monitoring and scheduling regular maintenance/service of fleet vehicles;
• Assisting in the organisation of official functions and charity events including phone contact of invitees, delivery of invitations; managing invitation lists and rsvp’s; preparation of menus and seat plans and liaising with chef and event manager;
• Be flexible in providing high level administrative support to officers within the Office of Administrator on an as needs basis and during demand periods; and
• Fostering relationship with a range of internal and external stakeholder

To be successful in this role, you will need to demonstrate your ability to:

• Be accountable for the completion of allocated tasks within required timeframes and compliance with procedures;
• Have a general understanding of the role and functions of the Office of the Administrator and be aware of issues that may impact on the delivery of tasks;
• Make decisions of a procedural or administrative nature;
• Good knowledge of Norfolk Island, it’s culture and community;
• Strong communication skills, both written and oral to support and maintain effective stakeholder relationships;
• Ability to apply initiative and sound judgement; problem solving skills, common sense and the ability to maintain confidentiality; and
• The capacity to produce high quality work in a timely manne