APS4/5 Secretariat Support Officer

at  Chandler Macleod

REFERENCE

BH-159127
As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS4/5 Secretariat Support Officer.
Location: Canberra, ACT
Contract Length: Start – 01/06/2024, End – 31/03/2025
Eligibility/Security Requirement: Applicants Must hold a baseline clearance or higher

OVERVIEW:

The Department strives to encourage the sustainable growth of Australian industries including the delivery of a national innovation system to drive knowledge creation, international competitiveness, and greater productivity.
The Chief Information Officer Division (CIOD) provides a range of ICT related services to the department and to Australian businesses and are seeking a dependable, positive, flexible, team player who works well under pressure and likes to have fun at work! Please note there is no requirement to have ICT experience.
We are very interested in hearing from candidates with policy and program experience who demonstrate strong communication, organization, secretariat, and stakeholder engagement skills.

Candidates will demonstrate the following capabilities:

• excellent written and oral communication skills
• strong stakeholder engagement skills
• strong and efficient organisation and prioritisation skills
• highly collaborative and have excellent interpersonal skills
• the ability to problem-solve and undertake tasks that may require research and analysis
• show initiative and work independently to complete tasks with limited guidance
• thrive in a dynamic working environment and manage competing priorities
• be a team player

You will provide support to six divisional committees, and operational governance authorities. Tasks include:

• Managing meeting schedules
• Collating and reviewing agendas and meeting papers
• Supporting the chair at meetings
• Capturing minutes and managing action items
• Tracking progress of work items
• Reporting on progress of items and updating records

You will also support the division’s Executive team by:

• Managing the division’s participation in various departmental and whole-of-government committees/groups by keeping track of meeting agendas, minutes, and action items.

You will support the Division and Strategic Support team by:

• Managing the process for all-staff meeting and nominations for divisional awards
• Provide support to the Coordination and Workforce Strategy functions of the team, as required.
• Any ad-hoc requests or administrative support, as required.

If you feel you are a suitable candidate submit your application Alternatively, you can call Leanne Porter on 02 6268 9926 for further discussion.
Please Note – The due date for this submission is 12/04/2024.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion

• Managing meeting schedules
• Collating and reviewing agendas and meeting papers
• Supporting the chair at meetings
• Capturing minutes and managing action items
• Tracking progress of work items
• Reporting on progress of items and updating record