Assistant Accountant, Finance

at  Singapore Swimming Club

JOB DESCRIPTION

Oversee the Accounts Payable and ensuring timely payments to all suppliers, contractors, etc. each month. Responsible for the month end closing process for AP and filing of GST.

JOB REQUIREMENTS

Accounts Payable

• Review and check vendor invoices received. Update to Purchase Orders/ Purchase Journals in financial system. Ensure expense code, department code and project code are captured correctly.
• Ensure the AP team processes approved vendor invoices for payment via Giro and/or other E-payment modes and sends payment advices to vendors.
• Generate monthly vendor ledger listing to facilitate the reconciliation of vendor ledger to their Statement of Account.

• Timely reconciliation, accrual and follow-up of discrepancies against contractual terms and agreement.Prepare general ledger journal and monthly closing activities.

Operations

• Responsible for month-end closing processes, including expense posting, preparing balance sheet schedules, and generating analysis reports as required.
• Reconcile monthly bank statements, identifying and working with the team to resolve discrepancies in a timely manner.
• Act as the primary point of contact with banks, addressing queries and resolving issues promptly.
• Monitor actual cash inflows and outflows to provide insights into the company’s cash position.
• Collaborate with various internal and external stakeholders to resolve any queries or issues.
• Participate in annual budget exercise including reviewing and consolidating Capex budget submission, computing projected/budget depreciation amount, and preparing budget narrative/analysis for Capex/depreciation budget.

Reporting and Review

• Prepare weekly cashflow projection and monthly reports including creditors’ aging, outstanding PO and accruals schedule.
• Prepare and submit quarterly/annual statistics reporting to Department of Statistics.
• Review journals, reports and reconciliations prepared by Executives.
• Filing of GST returns for the Club.
• Prepare tax-related work, including processing withholding tax payments to IRAS and assigning GST codes to invoices
• Participate in a new Finance system implementation project.

Ad-hoc duties

• Involve in Finance process review and improvement
• Handle enquiries from vendors, auditors, other department.
• Perform any other duties assigned by the Supervisor

• Involve in Finance process review and improvement
• Handle enquiries from vendors, auditors, other department.
• Perform any other duties assigned by the Superviso