Assistant Accountant

at  The Salvation Army Singapore

COMPANY DESCRIPTION

The Children and Youth Group (CYG) in The Salvation Army Singapore serves hundreds of vulnerable children and youth yearly. In line with our vision to provide a continuum of care to uplift those in need, our services span from preventive services, foster care and residential services to reunification support services for vulnerable children returning to their natural families after being removed due to safety concerns. We believe that every child is precious and unique and children grow best in families. We also believe in the potential of every child and family to transform and thrive.
DESIGNATION : Assistant Accountant (Temporary)

QUALIFICATIONS

Accounting knowledge/skills/experience.
Preferrably Diploma in Accounting or LCCI, with at least 10 years of experience.

MAIN DUTIES & RESPONSIBILITIES

• Finance
• Financials Ensure all financial transactions related to the running of the Centre according to The Salvation Army’s policies and procedures and ensure that all financial transactions are recorded on time, accurately, and with proper documentation (along with supporting documents) and follow up with required authorization.
• General Ledger Prepare monthly journals for accounting entries for accruals to ensure completeness of management accounts.
• Accounts Payable Perform accounting and administrative tasks related to the efficient maintenance and processing of accounts payable transactions which includes but not limited to: review and verify invoices, sort and match invoices and purchase orders/requisitions, enter and upload invoices into system, resolve discrepancies and issues, correspond with vendors. Review outstanding purchase orders at every month-end and close/cancel them in system when no longer required. Perform necessary checks regarding new vendor creation or changes to vendor info and liaise with HQ Finance. Make consistent effort in collection of past due accounts by phone, written reminders and provide proper documentation of the collection effort made.
• Accounts Receivables Provides accounting and administrative support to ensure efficient, timely and accurate receipt of payments which includes: generating and tracking invoices and credit memos, follow established procedures for processing receipts for cash and donation and/or gift in kind including follow up, allocate payments, maintain and update billing system, monitor and highlight non-payments, delayed payments and other irregularities, assist with month-end closing and collect data and prepare monthly reports. Accounts Receivable Aging; Defaulter List report and provide monthly analysis to SG Finance.
• Receipting of Government Grants; issue receipt for cash and cheque
• Internal Billings To prepare internal billings where applicable
• Budget Assist in preparing the annual budget and assist in monitoring of income and expenditure according to the approved budget.
• Prepare financial and statistical reports for all government subventions.
• Prepare monthly management accounts of Gracehaven VCH, IPAC, OBF, Fostering and any assigned entity under CYG. Analyse variance between budget and actual result, providing explanations for variances.
• Audit Assist with statutory and special audits. Ensure proper record keeping for audit purposes.
• Perform and other duties as and when required that are consistent with the position or that are deemed appropriate by the Management to assist in the effective and efficient running of the CYG.
• Adhere to established proper internal control processes, including fiscal activities, approval of purchases, requisitions, invoicing, receipts, payments, grant management, banking and all donations and fee collection matters. Provide feedback and recommendation regarding improvement of these internal control processes. Ensuring its adherence to good governance, policy and procedural guidelines with The Salvation Army’s policies and all statutory requirements.
• Assist to ensure compliance with Charities Accounting Principles, GST and statutory legislations.
• Ensure confidentiality and security of all information, financial or otherwise. Ensure that transactions are properly accounted for and processed in a timely manner with all supporting documents attached to each transaction and with required authorisation.
• To cover duties of Finance Team whenever necessary as directed. Assist with other projects as assigned by management from time to time.
• Create a filing record system to ensure all documentation are properly accounted for and meet with all regulatory and statutory requirements. Document standard operating procedures.
• Maintain professional and technical knowledge by reviewing professional publications.
• Monitor cash imprest, cash disbursements, cash advances and credit card transactions. Ensure that they are in line with The Salvation Army’s policy and procedures and all supporting documents are attached to each transaction
• Issue receipts for cash and cheque payments and banking of payments.
• Co-ordinate with Social Worker/Block Manager/Assistant Manager on accounting matters regarding maintenance fees/voluntary contributions.
• Others
• Perform any other duties as and when required that are consistent with the position or that are deemed appropriate by the Management for the effective and efficient running of the Home.
• Maintain professional working relationships with all departments.