Assistant Administrator - CPP

at  City of Cleveland

MINIMUM QUALIFICATIONS

A High School Diploma or GED is required. A Bachelor’s Degree in Business/Public Relations or closely related field from a four-year accredited college or university is required. Two years of full time paid expeience in government or private industry office administration is required. (Substitution: Two years of full time experience may substitute for each year of college education lacking.) Must be able to operate a personal computer with Microsoft Office Suites.

PREFERRED REQUIREMENTS

• Minimum of 5 years’ experience in a similar administrative role is preferred.
• Minimum of 5 years’ experience in administrative coordinating, scheduling, and planning is highly preferred.
• Knowledge of internal office management systems including CC&B billing system, outage management/repair logs, field vehicle tracking systems and HR, payroll/timekeeping processes is preferred.
• Excellent written, presentation and verbal communication skills.
• Knowledge of productivity tools, including SharePoint and MS Access, PowerPoint, Word, and Excel is preferred.
• Demonstrate good decision making, strategic planning skills and the ability to multitask is highly preferred.
• Perform all other administrative duties as assigned.

EXAMPLES OF DUTIES

Under general direction, performs major daily and project/program based administrative duties. Recommends and administers divisional/departmental policies and procedures. Prepares regular and special reports related to divisional/departmental operations. Performs other job-related duties as required.

PRIMARY RESPONSIBILITIES

• Under supervision, will manage the day-to-day administrative tasks instructed by Assistant Commissioner and Commissioner.
• Manage reports and documents, recommend, update and/or develop standard operating procedures as needed.
• Assist with the day-to-day scheduling within the division and other departments.
• Maintain sick and absence reports, vacation/personal requested time off from CPP employees that reports to Assistant Commissioner.
• Work on SharePoint, create, maintain, and submit all reports as required.
• Assist with inter-departmental cross training of personnel, attend all required administrative meetings and trainings, manage requests for all office related supplies and equipment.
• Act as the administrative backup/lead to Commissioner in the absence of his Assistant.