Assistant Corporate Secretary

at  Brown Brothers Harriman

At BBH we value diverse backgrounds, so if your experience looks a little different from what we’ve outlined and you think you can bring value to the role, we will still welcome your application!
What You Can Expect At BBH:
If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.
Join us as Assistant Corporate Secretary
Should you be successful in your application you will be responsible for assisting the Luxembourg Lead of CSLA in maintaining the legal and organizational structure of the clients’ funds in the UCITS and Alternative Investment Funds segments. You will be responsible for helping to ensure that the clients’ funds satisfy their organizational documents and any applicable corporate governance laws, rules and regulations.

Some of your key responsibilities include:

• Assist Luxembourg Lead of CSLA to manage the local CSLA team through regular one on one meetings, goal setting, performance reviews, and promotions. Set standards for department best practices. Address any employee relationship issues.
• Oversee the Board support and regulatory support work prepared by the legal support representatives, including reviewing memorandum and resolutions for board meetings, attend Board Meetings (when necessary) and review draft minutes. Review Annual General Meeting materials, or other shareholder meetings materials, attend meeting (when necessary) and review draft minutes. Review all regulatory filings prepared by the legal support representatives.
• Track regulatory changes that will impact BBH clients and the CSLA services that we provide. Assess the team’s ability to address the regulatory change and raise to the Luxembourg Lead of CSLA. Actively participate in the NBRG or New Service Review process.
• Coordinate all internal audit reviews, compliance monitoring assessments and any external regulatory examination of CSLA services. Oversee the annual review of department Policies and Procedures, in order to validate their effectiveness.
• Represent the CSLA group in applicable special projects.

Qualifications:

• Law degree preferred
• 10 years corporate/fund secretarial experience required
• Strong Written Communication Skills
• Exceptional customer service
• Demonstrate a risk based approach to problem solving
• Detail-oriented
• Proficient in English

What We Offer:

• A collaborative environment that enables you to step outside your role to add value wherever you can
• Direct access to clients, information and experts across all business areas around the world
• Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm
• A culture of inclusion that values each employee’s unique perspective
• High-quality benefits program emphasizing good health, financial security, and peace of mind
• Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
• Volunteer opportunities to give back to your community and help transform the lives of others

• Assist Luxembourg Lead of CSLA to manage the local CSLA team through regular one on one meetings, goal setting, performance reviews, and promotions. Set standards for department best practices. Address any employee relationship issues.
• Oversee the Board support and regulatory support work prepared by the legal support representatives, including reviewing memorandum and resolutions for board meetings, attend Board Meetings (when necessary) and review draft minutes. Review Annual General Meeting materials, or other shareholder meetings materials, attend meeting (when necessary) and review draft minutes. Review all regulatory filings prepared by the legal support representatives.
• Track regulatory changes that will impact BBH clients and the CSLA services that we provide. Assess the team’s ability to address the regulatory change and raise to the Luxembourg Lead of CSLA. Actively participate in the NBRG or New Service Review process.
• Coordinate all internal audit reviews, compliance monitoring assessments and any external regulatory examination of CSLA services. Oversee the annual review of department Policies and Procedures, in order to validate their effectiveness.
• Represent the CSLA group in applicable special projects