Assistant, Human Resources

at  YMCA BC

Position Title: Assistant, Human Resources
Location: New Westminster YMCA (620 Royal Avenue, New Westminster)
Terms: Temporary, Full-Time (35 hours per week)
Start Date: June 10, 2024
End Date: August 31, 2024
Rate: $20.00 per hour
Reports to: Director, Talent Acquisition

QUALIFICATIONS:

• High School Diploma required
• 1-2 years administrative experience in an office setting (preferred)
• Excellent oral and written communication skills
• Strong organizational and interpersonal skills
• Attention to detail
• Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: Sharepoint, Calendar), internet
• Experience/knowledge in principles of human resources an asset
• Non-profit and/or recruitment experience an asset
• Successful candidates will be required to provide a current and satisfactory Criminal Record Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
• 3 professional references

• Filing a high volume of various documents into employee files
• Answer general phone inquiries and monitor the HR email account to direct emails as needed
• Update and maintain secure confidential personnel files for employee
• Call and complete reference checks for potential job applicants
• Collect, compile, and follow up with applicants to complete hiring packages
• Enter job applicant information into ADP to start their hire process
• Submit applications for Criminal Records Checks online to the Ministry of Justice
• Sign up applicants for the YMCA’s learning lab online courses, and troubleshoot any questions
• Promote job postings by placing postings on external job boards
• Contact job applicants for screening purposes and to arrange interviews
• Provide excellent customer service to all internal and external stakeholders
• Provide reception coverage at Royal Avenue reception desk as scheduled
• Ensure adherence to all YMCA policies and procedures, collective agreements and relevant federal and provincial legislation