Assistant IFM Manager

at  Givaudan

Step into our world of creativity and joy!
Assistant IFM Manager
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

WORK EXPERIENCE & TECHNICAL SKILLS

• 3-5 years’ experience managing different soft and hard services including cleaning, security, mail room, cafeteria, event management, general and chemical waste management, pest control, sanitary, laundry, lifts, ACMV systems, electrical distribution systems, fire protection and alarm systems, offices and building maintenance, etc.
• Exposure to office, logistics, laboratory or manufacturing environment would be an advantage

JOB PURPOSE

As an Assistant IFM Manager, you will work with our IFM vendor to manage and resolve hard and soft facilities operation issues. Also, act as main contact for employees and IFM vendors, while meet all key performance indicators as set out in the management contract. Support Givaudan strategies, including the coordination and implementation of IFM-related projects.

CORE RESPONSIBILITIES

Internal Stakeholder Management

• Proactively engage internal stakeholders to ensure that services expectations are met
• Build and develop effective stakeholder relationships across multiple levels of the organisation
• Ensure escalation procedures are in place and observed for problem/fault reporting
• Prepare monthly management report for Givaudan’s IFM Committee (monthly) and Management Committee (when needed)

IFM Vendor Management

• Coordinate and monitor the contractors under IFM team
• Supervise and maintain the work schedule of IFM team
• Ensure that daily work orders and feedbacks are addressed and attended to
• Plan and carry out regular site survey with IFM team for all sites
• Prepare monthly financial reports including accruals and variance
• Provide feedback on the IFM’s staff and suggest relevant improvements needed
• Administer the master data for approval process in vendor’s application software
• Negotiate terms for ad-hoc jobs with IFM vendor and contractors with support from IM&S

Continuous Improvement

• Develop initiatives and strategies that lead to cost-saving and service level improvements.
• Work with IFM vendors to implement improvements to soft and hard services, M&E equipment, buildings and compounds