Assistant Manager, Facility Contract Services

at  Toronto District School Board

SPECIAL REQUIREMENTS:

• Provision of own vehicle for Board Business.
• Requires regular travel across the TDSB.
  Location: 15 Oakburn Crescent (Wheelchair Accessible) (Hybrid Work Eligible)
  Work Year: 12 Months
  Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

WE STRIVE TO MEET THE ACCOMMODATION NEEDS OF PERSONS WITH DISABILITIES. APPLICANTS ARE ENCOURAGED TO MAKE THEIR NEEDS FOR ACCOMMODATION KNOWN IN ADVANCE DURING THE APPLICATION PROCESS.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to Policy P103 , Flexible Working Arrangements for more information.

OVERALL PURPOSE:

The objective of the Purchasing & Distribution Services (PDS) Facility Contracts office is to provide procurement support for the extensive requirements of the Facility Services Department and all internal and external stakeholders.
Reporting to the Manager, Purchasing Services, the Assistant Manager of Facility Contract Services is responsible for the management and direction of the Facility Services contracting functions and staff. The Assistant Manager will ensure the most efficient and cost-effective provision of supplies, services and equipment to all Facility Services customers.

The Assistant Manager will

• Supervise a team of Contract and Purchasing Specialists responsible for procuring commodities utilized within Facility Services. Provide leadership in negotiating complex and high dollar value contracts and resolving contractual disputes.
• Contribute to the department strategic planning including participating in the development of Departmental budgets, implementing cost controls and developing measures to ensure financial targets are met.
• Facilitate standardization and provide technical, advisory, and consultative services to Purchasing department staff and customers on procurement procedures, supplies, and services. Proactively manage all contracts to ensure the highest levels of customer satisfaction.

SUMMARY OF DUTIES:

• Establish clearly defined performance objectives, performance measurements, monitoring of performance for the contract management function and taking corrective actions as required will ensure the attainment of strategic plans.
• Liaise closely with board staff, and outside contacts.
• Develop, recommend, and ensure adherence to progressive purchasing policies aligned with the Board’s Purchasing Policy to maintain the integrity of the public purchasing process.Identify and analyse needs and trends in order to develop, implement and manage strategy, policy and programs related to the purchasing
• 
  
• management functions.

• Direct market research, product and service development to investigate the feasibility and viability of new markets, products and services, suppliers and partnerships.
• Lead and motivate a team of 14 Contract and Purchasing Specialists including supervision, interviewing and selection of staff, training, coaching, establishment of performance standards, measurement and performance management . Assist the purchasing team in developing short- and long-term business and customer strategies, including customer service policies and practices. This involves resource allocation, overseeing activities, managing customer expectations, and adjusting services to meet evolving needs.
• Develop and maintain open communication channels with customers, suppliers, other public institutions and professional organizations in order to promote the image of PDS.
• Maintain an awareness of current trends and market conditions and provide leading edge services that focus on customer satisfaction.
• Represent the TDSB in meetings with officials of other school boards and municipalities to develop partnerships that will maximize purchasing power and produce efficiencies and economies for the TDSB and its partners.
• Develop, prepare and review management reports.
• Prepare and edit correspondence and reports for PDS ensuring completeness, accuracy and detail required to satisfy the accountability needs of PDS to the Senior management team.
• Provide leadership in fostering equity and inclusiveness in the development and implementation of programs.
• Other managerial and administrative functions and duties as assigned by the Manager of Purchasing Services.
• Other duties as assigned.
• Three year community college diploma in related field plus completion of Purchasing Management Association of Canada or CPPB or equivalent professional development program with five years’ direct related experience in the management of purchasing and contract management function in a complex and dynamic customer service oriented environment or an equivalent combination of education and experience.
• Knowledge of business law, public sector contracting and negotiation, including construction, finance and accounting, human resources administration, public relations and customer service and information technology.
• Computer skills, including email, spreadsheets, databases, project management and presentation packages.
• Thorough knowledge of current practices and all facets of purchasing and customer service functions with a strong focus on the Facility Services requirements.
• Extensive knowledge of provincial/federal legislation related to trade and purchasing.
• Comprehensive knowledge of collective agreements with Board staff especially the Maintenance & Construction Skilled Trades Council.
• Knowledge of construction contracting law, Education Act (Conflict of Interest) requirements, Provincial, Federal regulations and BPS Directives.
• Knowledge of Municipal, Provincial and Federal health and safety legislation.
• Proven supervisory experience with strong leadership in mentoring and team building skills.
• Good time management skills and ability to multitask and prioritize.
• Proven ability in promoting equitable practices which value inclusiveness and diversity.
• Strong written, oral and interpersonal communication skills including report writing, presentation skills and group facilitation skills.