Assistant Manager, Housekeeping(5164) - Alexandra Hospital
at NATIONAL UNIVERSITY HEALTH SYSTEM PTE LTD
Singapore, Southeast, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 22 Aug, 2024 | USD 4500 Monthly | 22 May, 2024 | 3 year(s) or above | Communication Skills,Contract Management,Interpersonal Skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
- The incumbent will support his/ her Reporting Officer in the management of vendors to fulfil service contract obligations. She will also assist with all related planning, coordination, staffing and administration of daily operations.
- He/ She is accountable to the Institution Lead, Group Hospitality for proper contract management and operationalisation at the institutional level.
- He/ She will deputise the Reporting Officer and cover the duties in his/her absence.
JOB DESCRIPTION
- Ensure contract management and administration are fully compliant with contract terms and conditions, as well as NUHS Contract Management Policy and Audit Compliance
- Analyse all requirements and provisions in contracts, including terms and conditions to work with vendor on implementation and compliance
- Conduct workforce qualifications/ competency assessment before allowing deployed staff to work in certain critical areas in hospital
- Ensure all services rendered by the vendors meet the service standards set in the KPIs and users expectation
- Ensure vendor performance reports are validated using source data
- Conduct 20% sampling check on the accuracy of contract KPIs that are compiled manually at institutions monthly
- Ensure contract checklists are completed when verifying the contract and vendor performance monthly
- Escalate issues to Institution Lead, Group Hospitality Services if necessary
- Oversee daily operations, user department requests and troubleshoot issues with vendor (if any)
- Raise PRs/ POs for the procurement of institution specific purchases in accordance with NUHS Procurement Policy
- Ensure vendor is compliant with Workplace Safety regulations
- Ensure institution BCP is in place with drills being planned and validated annually
- Manage in-house inventory (e.g. linen) (if applicable)
- Ensure fixed assets are tracked and maintained according to maintenance plan (e.g. patient trolleys, wheelchairs, food trolleys)
- Ensure that contracts are executed accordingly, all KPIs are verified, with contract checklists completed and supporting documents appended, before submitting payment to Institution Lead for approval
- Work with Institution leads to claim LDs for non-performance
- Maintain good documentation (e.g. records of all contracts, records, reports, documentation, minutes of meetings with vendors)
- Assist Institution Lead to collate required expenses during the annual budgeting exercise
- Ensure budget is utilised according to planned activities
- Coordinate with Finance to ensure correct billing according to contractual obligations
- Lead or participate in assigned projects and tasks assigned by Institution Lead, Group Hospitality
REQUIREMENTS
- Recognised Degree, preferably in contract management in Healthcare / Hotel Setting
- At least 3 years of related experience
- Good team player
- Strong interpersonal skills
- Good writing and communication skills
- Analytical, meticulous and high level of initiative
If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:3.0Max:8.0 year(s)
Financial Services
Accounts / Finance / Tax / CS / Audit
Finance
Graduate
Healthcare hotel setting
Proficient
1
Singapore, Singapore