Assistant, Procedures and Controls

at  Toronto Transit Commission

JOB INFORMATION

Requisition ID: 9267
Number of Vacancies: 1
Department: Track & Structures (20001107) - Procedures & Control (30000447)
Salary Information: $63,299.60 - $79,060.80
Pay Scale Group: 6SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday/Sunday Shift: Day
Posted On: April 4, 2024
Last Day to Apply: April 10, 2024
Reports to: Manager, Procedures & Control
The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.”

CAREER OPPORTUNITY

Looking for a new and exciting job opportunity? We are looking for an Assistant, Procedures & Controls to join our team!

WHAT SKILLS DO YOU BRING?

• Communicate in a variety of mediums
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Use office technology, software and applications
• Understand and apply administrative policies, processes, and procedures
• Create, document, and manage information and records

WHAT QUALIFICATIONS DO YOU BRING?

• Your educational background will consist of the completion of a post-secondary college diploma or university degree in a related discipline (i.e. Office Administration), or a combination of education, training and experience deemed to be equivalent.
• Your application will demonstrate several years of progressively senior experience in an office administrator capacity, along with knowledge of business administration principles, methods, procedures, practices and equipment.
• You will have sound judgement, excellent organizational, interpersonal and communication skills (including grammar, punctuation and spelling).
• Additionally, your ability to handle several responsibilities at once and meet deadlines will be beneficial in this role.
• As an Assistant, Procedures & Controls, you will be proficient in the use of a personal computer, and computer software and applications related to the work (i.e. PowerPoint, Excel, Word, Outlook, etc.).

Reporting to the Manager, Procedures and Controls, you will be responsible for providing effective and efficient administrative support including planning the day-to-day activities of the section.
As the Assistant, Procedures and Controls, you will be responsible for preparing and/or assisting in the preparation of correspondence and communication materials, documents, presentations, and reports. You will review and edit for accuracy, grammar, proper formatting, etc. and distribute as required. You will also be responsible for updating, maintaining, and storing section specific documents and materials. You will arrange meetings, secure conference rooms, and compile information and materials required for section staff. You will attend various meetings on behalf of the Procedures & Controls section and participate as a representative on special projects.
In addition, you will assist in the preparation of department payroll, attendance and vacation records and provide office services support coverage to other key departmental administrative staff during periods of absence.
As a TTC employee, you will be responsible for demonstrating behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. You will help to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. You will also be participating in the TTC Customer Service Ambassador Program.