Assistant Property Manager
at Time Personnel
Cape Town, Western Cape, South Africa -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 26 May, 2024 | Not Specified | 29 Feb, 2024 | 3 year(s) or above | Excel,Writing,Management System,Microsoft Word | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Job Overview
Expiration date:
22 March 2024
Location:
Cape Town, Western Cape
Job Title:
Assistant Property Manager
Education Level:
Diploma
Job Level:
Intermediate
Minimum Experience:
3 - 5 Years
Assistant Property Manager job vacancy in Maitland, Cape Town.
Do you have experience working for a large Property Company in the property management sector organising and managing all administration for large blocks of properties?
Our UK client requires minimum 3-5 years experience of updated knowledge of property legislation, Health and Safety, Insurance etc. to join their team working from Cape Town managing their UK Blocks of properties.
Hybrid working – good internet access is essential, once a month requirement to travel to Head Office in Stellenbosch. Hours Mon – Fri 9am to 6pm.
REQUIREMENTS:
- Grade 12, relevant qualifications advantageous
- Proven record of previous experience within property management industry
- Experience in a property management system required
- Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents
- Strong attention to detail and work to stick deadlines in a varied, demanding role
- Demonstrable experience and ability to use Microsoft Word and Excel
- Experience in managing your own time and duties while working remotely
- Able to show an understanding and commitment to good customer care
- Self-motivated, with high energy and enthusiasm
- Pragmatic, creative approach to problem-solving, with emphasis on fast and practical solutions
- Working hours 9 am to 6 pm Monday to Friday
Responsibilities:
- Dealing with clients’ day-to-day issues in a quick and efficient manner in line with industry guidance and best practice
- Providing proactive and reactive management of the portfolio
- Answering phone calls, and responding to emails
- Assisting with handover documents and saving documents electronically on system
- Updating checklist/spreadsheets of handover information received
- Assisting with handover forms/block asset info and document management preparing for handover to the new Property Manager once the block is set up
- Checking documents such as insurances to ensure, that they are not outdated, and that company has current policy documents in place
- Checking if company acts as Co-Sec for the Client and if so, request an authorisation code and provide an update to the Director of Finance
- Assisting clients with service charge and ground rent queries
- Keeping key register of keys received and requests from previous agent/client
- Assisting with a budget set up for a new block
- Updating the system with contact details once contact sheets are returned
- Typing up meeting minutes, updating certain tickets once task completed
- Drafting communications for new blocks, all notices and letters regarding important information relating to works etc.
- Covering Line Manager/team members’ workload while they are on annual or sick leave
- Providing regular updates to clients
- Assisting in new block set-up on in-house systems, maintaining updated contact info
- Looking after the administrative side of each block in your portfolio
- Attending client meetings online and assisting the Onboarding Manager, whether within normal working hours or by agreement out of hours
- Ensuring all the blocks in the portfolio are efficiently managed and maintained
- Working closely with all departments across the Company
- Supporting Line Manager in managing relationships with all parties and issues reported
- Providing HR with contact details to the previous management agent before transfer
- Following internal processes (e.g., key request process, transfer)
REQUIREMENT SUMMARY
Min:3.0Max:5.0 year(s)
Real Estate/Mortgage
HR / Administration / IR
Real Estate
Diploma
Proficient
1
Cape Town, Western Cape, South Africa