Assistant to COO (f/m/d)

at  GEA Group

ASSISTANT TO COO (F/M/D)

GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.
Why join GEA

SITE

Peter-Müller-Straße 12, 40468 Düsseldorf
Your responsibilities and tasks:
Are you ready to take your administrative skills to the next level and become an integral part of a global leader in the systems engineering industry? GEA Group is seeking a dynamic and organized Assistant to support our Chief Operating Officer (COO). If you thrive in a fast-paced, collaborative environment and are eager to contribute to the success of a world-renowned company, we want to hear from you.

As the Assistant to the COO, you will play a vital role in ensuring the smooth day-to-day operations of our executive office. Your responsibilities will include:

• Efficiently managing the COO’s email and calendar, keeping them organized and up to date.
• Facilitating internal and external meetings, from invitations and agenda preparation to minutes and report generation.
• Coordinating business travel arrangements, managing expenses, processing invoices, and overseeing general office management tasks.
• Monitoring and tracking action items, deadlines, and key dates to ensure nothing falls through the cracks.
• Active participation in select Group projects and taking on ad-hoc special tasks as needed.
• Effectively coordinating decision-making processes at the top management level and serving as a professional liaison between stakeholders.

Your profile and qualifications:

To thrive in this role, you should possess:

• A successful completion of business-related studies or professional training in areas such as foreign language/European Secretary, Management Assistant, or commercial vocational training.
• Several years of proven, relevant experience as an Assistant at the top management level, preferably in the systems engineering industry.
• The ability to work independently, with precision, and dependably while handling ad-hoc tasks with flexibility.
• Exceptional communication skills and a passion for teamwork, with the ability to meet tight timelines when required.
• Interpersonal and intercultural sensitivity, enabling effective communication with diverse conversation partners.
• An open, positive, customer-oriented character and skilled manners.
• A commitment to confidentiality and discretion.
• Proficiency in both English and German, both verbally and in writing.
• Professional proficiency with MS-Office products (Word, Excel, PowerPoint, Outlook).

Join the GEA Group Team:
At GEA Group, we value dedication, innovation, and expertise. If you are ready to take on a challenging role within a dynamic environment, apply now and become a vital part of our team.

Our Benefits:

• Work with a supportive and international team
• Modern working environment with flexible working options and home office for a good work-life balance
• A wide range of personal and professional training and development opportunities for your career planning
• Company pension scheme and accident insurance
• 30 days annual leave plus 24 & 31 December
• Attractive company benefits such as discounts on gym memberships, language courses, etc.
• JobRad including subsidy
• Good access to public transport and a subsidy for public transport use

What happens once your application is submitted?
You will receive an E-Mail when your application has been processed. One of our Talent Acquisition Specialists will review and verify that the applicant meets the qualifications criteria. Once your application has been successful verified and depending on the role you will be invited to a first interview either virtual or face to face. Usually after the second or third interview round we will make a decision.

As the Assistant to the COO, you will play a vital role in ensuring the smooth day-to-day operations of our executive office. Your responsibilities will include:

• Efficiently managing the COO’s email and calendar, keeping them organized and up to date.
• Facilitating internal and external meetings, from invitations and agenda preparation to minutes and report generation.
• Coordinating business travel arrangements, managing expenses, processing invoices, and overseeing general office management tasks.
• Monitoring and tracking action items, deadlines, and key dates to ensure nothing falls through the cracks.
• Active participation in select Group projects and taking on ad-hoc special tasks as needed.
• Effectively coordinating decision-making processes at the top management level and serving as a professional liaison between stakeholders

To thrive in this role, you should possess:

• A successful completion of business-related studies or professional training in areas such as foreign language/European Secretary, Management Assistant, or commercial vocational training.
• Several years of proven, relevant experience as an Assistant at the top management level, preferably in the systems engineering industry.
• The ability to work independently, with precision, and dependably while handling ad-hoc tasks with flexibility.
• Exceptional communication skills and a passion for teamwork, with the ability to meet tight timelines when required.
• Interpersonal and intercultural sensitivity, enabling effective communication with diverse conversation partners.
• An open, positive, customer-oriented character and skilled manners.
• A commitment to confidentiality and discretion.
• Proficiency in both English and German, both verbally and in writing.
• Professional proficiency with MS-Office products (Word, Excel, PowerPoint, Outlook)