Associate, Board Support & Administration

at  European Bank for Reconstruction and Development

Requisition ID

34638
Office Country

United Kingdom
Office City

London
Division

Office of the Secretary General
Contract Type

Regular
Contract Length
Posting End Date

23/05/2024

KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

• Ability to work effectively and positively as part of the wider team.
• Excellent organisational, prioritisation and administrative skills; the ability to multi-task under pressure, turning work around quickly and accurately within tight deadlines, is essential, as is a strong understanding of good process.
• Demonstrated relevant experience in the ability to operate in an international, multi-cultural environment, and being able to build effective working relationships with stakeholders and colleagues.
• Strong analytical skills with a focus on problem-solving and continuous improvement.
• Ability to work autonomously using initiative and exercising sound judgement, taking responsibility for independent decisions and delivering an effective service.
• A clear understanding of the Bank and its mission, as well as a demonstrable interest in learning about the functioning of the Board of Directors and the Board of Governors, including gaining a detailed knowledge of Bank procedures and policies.
• Strong partnership, influencing, problem-solving and client-orientation skills to enable positive engagement with shareholders and colleagues throughout the Bank.
• Presence, authority and tact handle sensitive and confidential personnel issues directly with Board members.
• Ability to work autonomously using initiative and exercising sound judgement, taking responsibility for independent decisions.
• Ability to draft succinctly and to edit documentation.
• Self-motivated, hard-working and a strong level of commitment with the ability to prioritise effectively in an environment of rapidly changing requirements.
• Knowledge of international financial institutions and their governance structures a distinct advantage.
• A professional qualification in relevant discipline a distinct advantage.
• Knowledge of another official EBRD language an asset.

PURPOSE OF JOB

The purpose of this role is to ensure that each of the 23 Board Constituency Offices have all they need to run smoothly, meaning that the Board Directors, Alternate Director and Advisers can focus on discharging their duties to the institution in a positive and supportive manner.

The role has the following core responsibilities:

• Management of the critical by-elections and rotations of Board Directors.
• Oversee the budgetary arrangements for grant-funded Board Advisers.
• Oversee delivery of personnel changes in terms of Board Directors, Alternates, Advisers and Interns.
• Oversee the provision of on-going administrative support for the Board Constituency Offices.
• Oversight of Board Travel and Expenses
• Support the Director / Principal in relation to the EBRD’s Remuneration Committee.
• Further ad hoc related duties and responsibilities.

ACCOUNTABILITIES & RESPONSIBILITIES

The Associate, Board Support and Administration, has the following accountabilities and responsibilities:

ELECTORAL RESPONSIBILITIES:

The Associate, with support from the Analyst (Institutional), manages the by-elections of Board Directors (i.e. when a Director leaves the Bank or there is a Constituency rotation). This is a critical role in the governance of the EBRD and includes (but is not limited to) the following:

• Ensure all necessary political decisions are taken in good time.
• Advise and guide shareholder Ministries and Board Constituency Offices on the requirements and processes for electing Directors during a by-election / rotation.
• Prepare all correspondence and legal documentation.
• Ensure assignment of votes is completed (as necessary).
• Ensure requirements around communication, transparency and record-keeping are met / kept up-to-date.

OTHER RESPONSIBILITIES:

• Developing and maintaining relations with individual contacts in other IFI Secretariats;
• Support the Director, BIA on Board Committee selection process, new members joining a Constituency, and change-of-name process.
• Participating in the Board Induction Programme for new Directors and Alternate Directors.