Associate Executive Specialist

at  Wells Fargo

The Associate Executive Specialist is an individual contributor who report directly to the head of Partnerships & Innovation Enablement, providing high-level administrative support to senior leaders, facilitating smooth and efficient operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple high priorities. The individual will handle client-facing interactions with professionalism and sensitivity, ensuring a seamless experience for clients and internal leaders.

In this role, you will:

• Manage and maintain schedules, including meetings and travel arrangements
• Prepare and organize documents, reports and presentations for meetings
• Handle confidential information with discretion and integrity
• Serve as a liaison between clients and senior leaders, ensuring timely and effective communication
• Coordinate emerging technology client meetings, events and conferences, including logistics and material preparation
• Address client inquires and resolve issues, maintaining high level partnerships and professionalism
• Collaborate with various cross-functional teams for alignment and efficient execution for the leadership team
• Support project management efforts by tracking progress, deadlines and deliverables
• Facilitate communication and coordination among senior leaders, other Executive Specialists and teams
• Manage and prepare travel and expense reports and assist with budget tracking
• Assist with planning and execution of special projects and initiatives

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Strong communicator, highly organized in creating structure, detail-oriented with good discipline, and patient
• Proactive and resourceful problem-solver.
• Strong interpersonal skills with the ability to interact effectively with clients and senior leaders
• Experience in a client-facing emerging technology environment
• Ability to prioritize and manage multiple requests at the same time
• Adaptable and able to thrive in a dynamic, fast-changing environment

Job Expectations:

• Ability to work on-site at approved location at least three days a week
• This position is not eligible for Visa sponsorship

Pay Range for California: $36.68-65.24 hourly

APPLICANTS WITH DISABILITIES

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .

• Manage and maintain schedules, including meetings and travel arrangements
• Prepare and organize documents, reports and presentations for meetings
• Handle confidential information with discretion and integrity
• Serve as a liaison between clients and senior leaders, ensuring timely and effective communication
• Coordinate emerging technology client meetings, events and conferences, including logistics and material preparation
• Address client inquires and resolve issues, maintaining high level partnerships and professionalism
• Collaborate with various cross-functional teams for alignment and efficient execution for the leadership team
• Support project management efforts by tracking progress, deadlines and deliverables
• Facilitate communication and coordination among senior leaders, other Executive Specialists and teams
• Manage and prepare travel and expense reports and assist with budget tracking
• Assist with planning and execution of special projects and initiative