Associate

at  TC Energy

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!
Posting Close Date: May 26th, 2024
The Opportunity
Our diverse teams rely on high performing administrative professionals to support the success of our day-to-day operations. We’re looking for an Administrative Associate to join our Project Development & Execution - Facilities and Quality team in Calgary, AB.
Supporting teams under the Director, Project Development & Execution – Facilities, and the Director, Quality, this position will contribute to our overall success by providing proficient administration support to the team. It supports a wide range of day-to-day activities, coordinating with others to address departmental or interdepartmental tasks, and becoming a go-to for department information and support.

What you’ll do

• Manage Director calendars, including coordinating meeting logistics, booking rooms, arranging AV support, catering, etc., and drafting meeting agendas
• Process all Director/Manager timesheets and expense submissions
• Provide meeting support, including minute-taking, for Leadership Team (LT) meetings
• Plan and Coordinate team building activities, including annual offsite event
• Organize team volunteering events
• Handle sensitive and confidential information in a timely, trustworthy, and professional manner
• Work independently to develop, prepare, proofread, analyze, and update PowerPoint presentations, Excel spreadsheets, reports, communication materials, correspondence, and other materials
• Manage travel bookings for Directors/Managers
• Coordinate with the team to organize key data, files, and digital materials on company drives or collaboration tools (e.g., setting up shared drives, SharePoint sites, Box drives)
• Prepare data/information analysis, scorecards, correspondence and presentations – and formatting/editing of same
• Map and identify data/process flow inefficiencies to improve workflows
• Administer all departmental filing and record maintenance requirements where not digital
• Account for, submit, and manage records such as subscriptions, expenses, and timesheets
• Assist with departmental budget preparation and monitoring, ensuring timely budget entries in the Business Planning and Consolidation (BPC) system
• Prepare, coordinate, analyze, and report on team budgets and forecasts
• Conduct monthly resource, charge-out and budget reviews
• Create requisitions and process vendor invoices in SAP
• Support the review and maintenance of employee training profiles
• Provide ad-hoc assistance for employee recognition and life events (e.g., birth/adoption, retirement, death in family, illness)
• Manage all Workforce, SAP, network access, and other system changes, as well as the logistics for employees, new hires, and contractors, including setting up training and onboarding for new hires
• Oversee the onboarding and offboarding process for personnel moves
• Facilitate townhalls and pulse working session
• Assist team members on company programs and processes (e.g., SAP, ART, ServiceNow, Workday, MS Office)

Minimum Qualifications

• High school diploma or equivalent
• 6 years of related experience in a financial, business or operations analyst (or equivalent) role
• Exceptional computer skills, ideally intermediate knowledge of: MS TEAMS, Outlook, Word, Excel, PowerPoint, and Visio
• Proven ability to prepare materials utilizing suite of Microsoft tools with minimal supervision and under tight deadlines
• Strong analytical (budgeting / financial) and organizational skills

Preferred Qualifications

• Post-Secondary education in a business-related field
• Proven time management skills
• Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines
• Experience with SAP, Workday and/or PowerBI

About our business
TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
TC Energy is an equal opportunity employer.
Learn more
Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.

• Manage Director calendars, including coordinating meeting logistics, booking rooms, arranging AV support, catering, etc., and drafting meeting agendas
• Process all Director/Manager timesheets and expense submissions
• Provide meeting support, including minute-taking, for Leadership Team (LT) meetings
• Plan and Coordinate team building activities, including annual offsite event
• Organize team volunteering events
• Handle sensitive and confidential information in a timely, trustworthy, and professional manner
• Work independently to develop, prepare, proofread, analyze, and update PowerPoint presentations, Excel spreadsheets, reports, communication materials, correspondence, and other materials
• Manage travel bookings for Directors/Managers
• Coordinate with the team to organize key data, files, and digital materials on company drives or collaboration tools (e.g., setting up shared drives, SharePoint sites, Box drives)
• Prepare data/information analysis, scorecards, correspondence and presentations – and formatting/editing of same
• Map and identify data/process flow inefficiencies to improve workflows
• Administer all departmental filing and record maintenance requirements where not digital
• Account for, submit, and manage records such as subscriptions, expenses, and timesheets
• Assist with departmental budget preparation and monitoring, ensuring timely budget entries in the Business Planning and Consolidation (BPC) system
• Prepare, coordinate, analyze, and report on team budgets and forecasts
• Conduct monthly resource, charge-out and budget reviews
• Create requisitions and process vendor invoices in SAP
• Support the review and maintenance of employee training profiles
• Provide ad-hoc assistance for employee recognition and life events (e.g., birth/adoption, retirement, death in family, illness)
• Manage all Workforce, SAP, network access, and other system changes, as well as the logistics for employees, new hires, and contractors, including setting up training and onboarding for new hires
• Oversee the onboarding and offboarding process for personnel moves
• Facilitate townhalls and pulse working session
• Assist team members on company programs and processes (e.g., SAP, ART, ServiceNow, Workday, MS Office