Associate Vice President of Financial Operations and Compliance

at  Portland Community College

Under the direction of the VP of Finance and Business Services and Chief Financial Office (VP-CFO), the Associate Vice President manages the day-to-day operations of the Budget Office. Plans, organizes, and manages applicable functional areas in support of College objectives. Develops and provides strategic direction Budget Office activities. Responds to inquiries from College departments and/or external agencies and supervises administrative services professionals, paraprofessionals, technical/support staff, and/or student workers.

Manage the full cycle biennium budget process, including providing guidance on budget priorities, long-term financial stability, providing financial forecasting models and return on investment

• .Work with the Tax Supervisory and Conservation Commission (TSCC) budget process review and approval
• .Oversee procurement and contracting functions, including formal bid processes, requisitions, purchase orders and contractual arrangements
• .Manage the audit and completion of the Annual Comprehensive Financial Report by independently overseeing, revieiwing and guiding the preparation of the Annual Comprehensive Financial report including management approval of the financial statements, preparation of the transmittal letter and Management Discussion and Analysis. Meet all state requirements, review and approve the financial statement. Achieve an unmodified clean financial opinion on the financial statements and Single Audit
• .Establish and oversee the internal control environment for the college and all financial operational areas. Make every effort to ensure financial oversight and prevent abuse
• .As a part of the budget process, set the tax rate and authority for the college, the collection of property taxes and General Obligation (GO) bond tax revenue
• .Ensure accurate CCSF payments and other payments of county and local taxes
• .Independently lead all operations such as payroll, debt service planning and payments, federal, state, and local grants and contracts compliance, and college receivables billing. Oversee Student Accounts for receipt of tuition and fees as well as distribution of student assistance and student aid payments and refunds
• .Implement the Workday ERP system for the financial platform in concert HCM and joint Finance and PSEC requirements.Work with Institutional Effectiveness and other departments to determine the appropriate metrics and calculations for financial planning and decision making including student fee, tuition revenue and state funding levels as well as determining the project and internal cost model to identify costs and cost center level accounting for expenditure decision making
• .Support the VP in all areas of Bond financing from planning to sale of General Obligations, PERS bonds or other capital fundraising activities currently and in the future. Respond to questions from the Board, consultants, public constituents, Moody’s and Standard & Poors by preparing reports and presentations
• .Prepare responses to the NWCCU accreditation review and other external entities in response to questionnaires or reviews. Develop guidance and responses that meet and demonstrate compliance or improvements based on their requirements
• .Ensure compliance and cash forecasting in the area in treasury to meet cash flow requirements and investment standard and practices including arbitrage requirements related to Bond issuance and investments
• .Oversee investment risk versus financial return when evaluating possible investment advisors or investment opportunities from banking institutions, the LGIP and other external investments both long and short term
• .Ensure compliance in the area of contracting and procurement services and meet all Payroll obligations and reporting requirements
• .Plan for all insurance needs of the college including workers compensation, property, casualty, and cyber insurance
• .Review and establish procedures and guidelines to ensure financial compliance in auxiliary services such as food services, and the bookstore and planning and capital constructio
• n

THESE QUALIFICATIONS, SKILLS AND ABILITIES ARE CRITICAL FOR SUCCESS IN THIS POSITION.

Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

Experience supervising the college financial operations, including grant compliance accounting, financial reporting, financial services operations and planning, budget, business office, student accounts, bursar treasury, payroll, accounts payable and accounts receivable, risk management, procurement and contracting, external audit, investment portfolio, cash management, cash flow projections, investments standards and practices, general ledger accounting, accounting services, IT/ERP financial systems management, using GAAP and ensuring regulatory compliance with Federal, State, and Local laws, ordinances, and codes. Ability to problem solve in a complex financial compliance environment

• .Experience working with diverse academic, cultural, and ethnic backgrounds of community college students and staff
• .Competency in software systems and tools to develop customized personal financial solutions to management needs
• .Provides leadership in identifying, developing, implementing, monitoring, and revision of policies and procedures relating to the financial operations and the finance division internal controls.
• Prepare executive summaries, reports, and communication plans to inform key collaborators and senior leadership.
• Ensure CAFR and Budget reports are prepared accurately. Support the VP-CFO by providing documents and reports for the college budget and finance committees
• .Provide strong problem solving skills and strategic planning while keeping the VP-CFO appraised of any concerns or compliance issues requiring resolution
• .Highly effective communication skills in all modalities
• .Ability to lead the ERP Workday implementation process for the Finance and Business services areas through Go Live and post implementation
• .Demonstrated experience in revenue forecasting based on enrollment, course analytics, and disparate data sources (e.g., Institutional Effectiveness, Enrollment Services, and other financial and student metrics)
• .Demonstrated experience leading data analytics initiatives to provide better integration of data through budget and financial decision making processes. Including return on investment, revenue forecasts and detailed accounting at the course, student level or other detail levels
• .Demonstrated competence with ERPs such as Workday or Banner, and other systems such as Excel, PowerPoint, Access, Banner, Ad Astra, Tableau, Argos or the ability to translate experience with other comparable systems
• .Experience preparing multi year financial plans, cost of service and/or business model studies
• .Demonstrated experience in building new processes to automate systems
• .Competence in generally accepted accounting principles and state and federal operating rules and procedures. Experience in utilizing Oregon OAR’s, OAS’s and ORS’ (such as Oregon Local Budget Law in ORS 294.XXX and Federal Uniform Guidance CFR 200) and related policies and procedures
• .Experience developing accounting procedures and monitoring staff compliance
• .Oversees the purchasing processes, functions and policies
• .

MINIMUM QUALIFICATIONS

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Bachelor’s degree in the field of accounting, business, finance or similar discipline from a regionally accredited institution (relevant experience may substitute for the degree requirement on a year-for-year basis.).
Eight years of progressively responsible professional experience related to the area of assignment, and providing program/project management or program/project coordination, including fiscal management, accounting services, financial system development and implementation, modeling, planning and budgeting. Four years of management and leadership experience in higher education, government related service or non-profit agency, of which at least 2 years is supervising senior level managers or directors.

PREFERRED QUALIFICATIONS

A Master’s Degree the field of accounting, business, finance or similar discipline from a regionally accredited institution
A CPA Certification
Additional demonstrated experience beyond the Minimum Qualifications

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This job operates in a professional business office environment on a PCC campus, with frequent interruptions and irregularities in work schedule. While performing the duties of this job, the employee is regularly required to maintain a stationary position for long periods of time (sitting or standing); communicate with employees, partners, and stakeholders; and operate a computer to develop work products, communicate, and carry out responsibilities. Often the employee is required to travel to other campuses to attend meetings, access items, utilize equipment, and, rarely, move or transport items up to 10 pounds. Ability to provide own transportation to and from campuses and/or offsite functions may be required.

• Veterans: DD214
• Disabled Veterans: DD214 and Letter from the Department of V